Executive Assistant & Office Manager

Opto Investments•New York, NY

8d•$140,000 - $160,000•Onsite

About The Position

Opto is engineering the future of private markets to improve client outcomes and drive capital to the most transformative ideas. The opportunity is huge. The global alternative investments industry is forecast to grow to $30T by 2029, however the private investment process typically remains opaque, highly manual, and error-prone, which limits access to the select few insiders who are willing to bear the pain. Opto is a revolutionary end-to-end solution for wealth managers of any size- from small investment advisors to large multi-family offices to private banks- to build, fundraise for, and manage private markets programs at scale. We combine exceptional Silicon Valley engineering talent with experienced investors and industry specialists to fix this broken system through the power of technology. Our platform banishes the nightmare of slide decks, spreadsheets, and paperwork to the past, and arms our clients with the tools, data, and guidance to identify and access the right opportunities for their clients. Fixing private markets will not be easy and demands courage, but we’re not afraid to do things differently. We are unapologetically bold. We value strong opinions, clear communication, and purposeful execution. Up for the challenge? Come join us. Opto investments is seeking an Executive Assistant and Office manager to support the day to day company operations of a high growth tech startup. We are looking for a highly-motivated individual who can navigate ambiguity and execute quickly. In this strategic role, you will not only liaison with C-Suite executives in their day to day work, but also be the heartbeat of our New York City office.

Requirements

Excellent verbal and written communication skills.
Polished and professional presence with strong interpersonal skills.
Exceptional organization and time management skills with a strong attention for detail.
Ability to anticipate needs, think proactively, and operate independently.
Strong business judgment and ability to prioritize effectively in a fast paced environment.
Proven ability to exercise discretion and handle highly sensitive information.
Ability to be onsite 5 days per week
3+ years of relevant work experience
5+ years experience supporting C-Suite executives in administrative capacity
Experience supporting in-office management duties
4-year bachelor degree (or equivalent work experience)
Experience managing complex calendars, travel, and executive workflows.
Experience with event planning
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Nice To Haves

Prior experience in a high growth tech startup preferred

Responsibilities

Serve as the primary partner to senior leadership, managing day-to-day priorities with a high degree of autonomy.
Own complex calendar management across multiple stakeholders, ensuring alignment on business priorities.
Coordinate internal and external meetings, including preparing materials, agendas, and follow-ups.
Manage executive communications, including drafting correspondence and ensuring timely responses.
Anticipate needs, identify gaps, and proactively solve problems before they escalate.
Own end-to-end travel planning, including detailed itineraries, logistics, and contingency planning.
Manage expense reporting with accuracy and adherence to company policies.
Support key business rhythms (offsites, leadership meetings, board meetings and prep, and others as acceptable)
Oversee day-to-day office operations to ensure a clean and professional environment that reflects the company culture and brand
Manage office vendor relationships (facilities, food, beverage, office supplies, office events, cleaning and maintenance. etc.)
Act as primary point of contact for building management and workplace logistics
Onboard and Offboard employees from office access, collect or disperse company equipment, be the first day point of contact and welcome for new hires.
Manage office inventory of supplies, snacks, and swag