Executive Assistant & Office Manager

Janus Henderson Investors•New York, NY

4d•Onsite

About The Position

A career at Janus Henderson is more than a job, it’s about investing in a brighter future together. Our Mission at Janus Henderson is to help clients define and achieve superior financial outcomes through differentiated insights, disciplined investments, and world-class service. We will do this by protecting and growing our core business, amplifying our strengths and diversifying where we have the right. Our Values are key to driving our success, and are at the heart of everything we do: Clients Come First - Always | Execution Supersedes Intention | Together We Win | Diversity Improves Results | Truth Builds Trust If our mission, values, and purpose align with your own, we would love to hear from you! Your opportunity Executive & Team Support This role will be supporting both the Global Head of Macro & Customized Investing and the Head of Fixed Income based out of the NY Office. Provide high‑level administrative support to investment team members, including complex calendar management, meeting coordination, and travel arrangements. Prepare polished presentations, reports, and professional documentation. Maintain and safeguard confidential information, including sensitive personnel files. Coordinate and manage departmental projects from planning through completion. Office Operations & Facilities Management Serve as the primary point of contact for daily office operations in the Denver office. Oversee workspace logistics, including seating assignments, office moves, and new‑hire workstation setup. Maintain a well‑run, professional office environment by managing supplies, vendor relationships, equipment maintenance, and service contracts. Partner with building management on security access, maintenance issues, and safety procedures. Events, Logistics & Cross‑Functional Coordination Plan and manage on‑site events, all‑hands meetings, client visits, and employee engagement activities. Coordinate effectively with executive assistants across departments and global offices to ensure smooth communication and alignment. Liaise with key stakeholders across HR, IT, Facilities, and other internal partners to ensure seamless day‑to‑day operations. Financial & Administrative Oversight Track and manage business and office expenses, ensuring compliance with company policy. Process invoices and manage office‑related budgets with attention to accuracy and cost efficiency. Employee Experience & Onboarding Support onboarding for new hires, including office orientation, IT coordination, and workspace readiness. Promote operational efficiency by anticipating needs and identifying opportunities for process improvements. What to expect when you join our firm Full time in office, 5 days Generous Holiday policies Paid volunteer time to step away from your desk and into the community Support to grow through professional development courses, tuition/qualification reimbursement and more Maternal/paternal leave benefits and family services Complimentary subscription to Headspace – the mindfulness app Corporate membership to ClassPass and other health and well-being benefits Unique employee events and programs including a 14er challenge Complimentary beverages, snacks and all employee Happy Hours

Requirements

5+ years of experience supporting senior leaders in an Executive Assistant or similar role.
Advanced clerical and administrative skills.
Strong proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
Strong verbal and written communication.
Highly organized and extremely detail‑oriented.
Ability to multi‑task and manage competing priorities.
Anticipates needs proactively while driving change and resolving conflict.
Strong problem‑solving and decision‑making abilities.

Nice To Haves

Team‑oriented and collaborative.
Strong coaching and influencing skills.
Ability to work effectively with a variety of personalities.
Self‑starter who takes initiative.
Advanced proficiency in MS Office (Word, PowerPoint, Excel), Teams, and Zoom.

Responsibilities

Provide high‑level administrative support to investment team members, including complex calendar management, meeting coordination, and travel arrangements.
Prepare polished presentations, reports, and professional documentation.
Maintain and safeguard confidential information, including sensitive personnel files.
Coordinate and manage departmental projects from planning through completion.
Serve as the primary point of contact for daily office operations in the Denver office.
Oversee workspace logistics, including seating assignments, office moves, and new‑hire workstation setup.
Maintain a well‑run, professional office environment by managing supplies, vendor relationships, equipment maintenance, and service contracts.
Partner with building management on security access, maintenance issues, and safety procedures.
Plan and manage on‑site events, all‑hands meetings, client visits, and employee engagement activities.
Coordinate effectively with executive assistants across departments and global offices to ensure smooth communication and alignment.
Liaise with key stakeholders across HR, IT, Facilities, and other internal partners to ensure seamless day‑to‑day operations.
Track and manage business and office expenses, ensuring compliance with company policy.
Process invoices and manage office‑related budgets with attention to accuracy and cost efficiency.
Support onboarding for new hires, including office orientation, IT coordination, and workspace readiness.
Promote operational efficiency by anticipating needs and identifying opportunities for process improvements.

Benefits

Generous Holiday policies
Paid volunteer time to step away from your desk and into the community
Support to grow through professional development courses, tuition/qualification reimbursement and more
Maternal/paternal leave benefits and family services
Complimentary subscription to Headspace – the mindfulness app
Corporate membership to ClassPass and other health and well-being benefits
Unique employee events and programs including a 14er challenge
Complimentary beverages, snacks and all employee Happy Hours
Annual Bonus Opportunity: Position may be eligible to receive an annual discretionary bonus award from the profit pool. The profit pool is funded based on Company profits. Individual bonuses are determined based on Company, department, team and individual performance.
Benefits: Janus Henderson is committed to offering a comprehensive total rewards package to eligible employees that includes; competitive compensation, pension/retirement plans, and various health, wellbeing and lifestyle benefits. To learn more about our offerings please visit the Why Join Us section on the career page here.