Executive Assistant & Office Manager

AscendArc•Beaverton, OR

7h•$60,000 - $100,000

About The Position

Come join us in shaping the future! Get in on the ground floor as an early member of our support team. We are seeking a highly organized and proactive Executive Assistant & Office Manager to support our executive leadership while also ensuring smooth day-to-day office operations. This role is critical in enabling our executives to focus on strategic priorities by managing administrative, operational, and office-related functions. The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced environment. AscendArc is a seed stage startup founded to revolutionize the satellite communications industry. We are looking for doers who want to work in a ground-breaking and fast-paced environment. Our success will depend on your energy, skill, and creativity.

Requirements

3–5 years of experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role supporting senior leaders.
Excellent organizational and time management skills, with the ability to prioritize competing demands.
Strong communication skills, both written and verbal.
Proficiency with office productivity tools (e.g., Microsoft Office or Google Workspace) and comfort learning new software.
High level of professionalism, discretion, and judgment.
Ability to work independently and in a team-oriented environment.

Nice To Haves

Experience in a startup or high-growth company.
Prior responsibility for office management or workplace operations.
Event coordination or operations experience.
Comfort juggling both strategic executive support and hands-on operational tasks.

Responsibilities

Provide high-level administrative support to executives, including calendar and management and scheduling, travel coordination, and expense reporting.
Serve as a primary point of contact between executives and internal and external stakeholders, including managing and triaging executive email inboxes, drafting responses, and flagging priority items for attention.
Coordinate and manage logistics for meetings, board sessions, and company events.
Track and follow up on action items, ensuring deadlines and commitments are met.
Handle sensitive and confidential information with discretion.
Assist with project coordination and operational tasks as needed to support company priorities.
Manage day-to-day office operations to ensure a well-functioning, organized, and welcoming workplace.
Order and manage office supplies, equipment, snacks, and meals; coordinate with vendors and service providers as needed.
Support onboarding and offboarding logistics, including workspace setup, equipment provisioning, and access coordination.
Coordinate office services such as maintenance, cleaning, and repairs.
Help plan and execute internal events, team meetings, and employee gatherings.
Maintain office policies, procedures, and documentation related to office operations.
Act as a go-to resource for employees regarding office-related questions and needs.