Executive Assistant & Office Manager

Sky Zone•Fort Worth, TX

20d•$75,000 - $95,000•Hybrid

About The Position

As the Executive Assistant and Office Manager, you serve as the central operational hub for Sky Zone’s Executive Team and the corporate office. You are the connector, organizer, communicator, and force multiplier who ensures the entire leadership team operates smoothly, stays aligned, and maintains momentum across dozens of priorities – while also keeping the office environment running efficiently day to day. You will support the CEO while also providing coordinated administrative and organizational support to the full executive team. This role requires strong organization, clear communication, and the ability to manage competing needs with calm confidence. You bring structure to complexity, anticipate needs before they arise, and create a well-functioning workspace that enables our leaders and teams to focus on the decisions and initiatives that matter most.

Requirements

Bachelor’s degree or equivalent experience supporting senior executives.
3-5 years of experience supporting senior executives (C-suite or senior leadership level).
Experience supporting multiple executives or a full executive team required.
Proven success managing complex calendars, high-volume communication, and competing priorities.
Advanced proficiency with Microsoft Office Suite, and communication or project management tools.
Exceptional professionalism, discretion, and ability to handle confidential information.
Strong writing, editing, and verbal communication skills with proven executive presence.
Demonstrated ability to work independently while anticipating needs, maintaining accuracy, and prioritizing multiple competing demands.

Nice To Haves

Background supporting multi-unit organizations in a fast-paced, high-growth environment preferred.

Responsibilities

Executive & Administrative Support Provide day-to-day administrative support to the CEO and Executive Team, including scheduling, meeting prep, and follow-ups.
Help manage communication by organizing emails, messages, and requests so leaders see what’s most important first.
Prepare simple documents, notes, and summaries to help executives stay organized and informed.
Assist with basic research, information gathering, and small projects as directed.
Assist with expenses and other administrative tasks as designated.
Office Management & Operations Serve as the main point of contact for the office, ensuring the workspace is clean, stocked, and running smoothly.
Check and distribute mail, manage incoming packages, and handle shipping or outgoing correspondence as needed.
Order office supplies, snacks, equipment, and other essentials to keep the team operating efficiently.
Coordinate with building management, vendors, and service providers for office needs, repairs, or scheduled maintenance.
Help set up workstations for new employees, including basic equipment, supplies, and office access.
Meeting & Event Support Schedule and organize meetings for the executive team, ensuring agendas, materials, and rooms are prepared in advance.
Assist with planning small team gatherings, trainings, celebrations, or simple office events.
Take notes as needed and help track follow-up tasks so nothing falls through the cracks.
Travel & Logistics Support the team with basic travel arrangements such as booking flights, hotels, or transportation.
Create simple travel itineraries to ensure leaders understand schedules, locations, and expectations.
Coordination & Communication Greet guests and visitors, ensuring a warm and professional first impression.
Help route questions and requests to the right person or department.
Communicate clearly and kindly with team members, franchise partners, and vendors on behalf of the Executive Office.
General Support & Flexibility Jump in to support different departments with administrative tasks when needed.
Take on small office projects and simple problem-solving to keep operations moving smoothly.
Stay adaptable as needs shift throughout the week – especially in our fast-moving, growth-focused environment.