Executive Assistant/Office Manager

KIPP Jacksonville Public Schools•Jacksonville, FL

5d•$45,000•Hybrid

About The Position

KIPP Jacksonville Public Schools seeks an exceptional office professional for a dual role on the Shared Services team. This position would have two primary responsibilities. The first would be serving as an Executive Assistant to our Chief Operating Officer; the second would be serving as an office manager for the year-round Shared Services team. Day-to-day functional areas for this role include effortlessly organizing and scheduling day-to-day priorities for the Chief Operating Officer while understanding and executing on needs for the larger team. This individual can establish trustworthy relationships across the Shared Services team and navigate complex and sometimes confidential situations with ease. They would oversee typical office functions for the 30+ person Shared Services team to create efficiencies and streamline processes across the growing team. This role is ideal for someone who is interested in growing into a special project or similar manager role in a non-profit or school system. A nurturing and empowering candidate who has a strong commitment to social and racial justice would be a natural fit for this role. This person should have the ability to multitask throughout the day, work well with a variety of stakeholders, and be extremely detail-oriented.

Requirements

Two (2) years of experience in a relevant role/field
KIPP Jacksonville Public Schools believes that our staff will represent our core values—high expectations, a growth mindset, commitment to team, trust, joy, and sustainability. We search for established educators who embody them.
Possesses a deep commitment to both racial and educational equity; supports the building of an organization that reflects the community KIPP serves; holds self and others on team accountable for centering equity.
Ability to communicate effectively, both written and verbal
Excellent Computer & technology skills (Including Microsoft Office Suite & Google)
Ability to provide excellent customer service
Excellent interpersonal skills; ability to work effectively with staff at all levels
Excellent organizational and time management skills
Basic research and analysis skills
Strong Attention to detail
Self-motivated quick learner
Excellent judgment and discretion
Associate’s degree or higher

Nice To Haves

Prior experience and/or exposure to aspects of academics/education related to students, staff, etc.
Prior experience as an administrative assistant in a non-profit organization
Bachelor’s Degree

Responsibilities

Provides executive/admin support for the office of the Chief Operating Officer (COO), including but not limited to managing calendars, scheduling meetings, taking notes, monitoring email communication(s), and streamlining communication systems
Assists with document processing and preparation of reports for operational functions, including for charter audits.
Assist with the codification and formalization of processes across the operations team
Reconciliation of the monthly credit card statements for the COO
Assists with the editing of documents, presentations, newsletters, email blasts, etc.
Assists with committee meetings, including scheduling, agenda creation, and facilitating meetings when needed
Assists with organizing, setting up, and preparing materials for regional events and meetings.
Assists with booking any relevant travel for relevant Chief-level officers and their teams
Order, pick up, or coordinate catering for special team meetings or regional events
Perform other duties as assigned, including attending regional meetings and events
Assists with office supply inventory and processes orders for the relevant team, as needed, including supplies for copy machines, basic office supplies, etc.
Assist with compliance, as needed, by collecting relevant information from key stakeholders across the region to submit for compliance purposes
Design systems to streamline requests across the team (i.e. ways to book travel, ways to request supplies, etc.)
Send email reminders to the relevant team for weekly updates on regional priorities, upcoming events, reminders to take surveys, etc.
Execute on systems to streamline communications between departments across the shared services team (i.e. email cadences, trackers, etc.)
Keep common team areas organized and well-stocked as needed