Executive Assistant/Office Administrator

Davis & Floyd Inc•Greenville, SC

37d•Onsite

About The Position

Davis & Floyd is currently seeking a highly organized Executive Assistant/Office Administrator to provide direct support to the President and to ensure the smooth operation of our Greenville, South Carolina, office. This individual will play a key role in managing executive priorities, coordinating internal operations, and fostering an efficient, professional office environment. At D|F, we create award-winning solutions to better the Southeast in the communities where we live, work, and play. Here, you build comradery alongside teams that are eager to create new and unique solutions for clients. With a flexible schedule and competitive salary, our firm is the place for you!

Requirements

5+ years of experience as an Executive Assistant, Office Manager, or Administrative Professional (preferably in an engineering, construction, or professional services environment)
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills
High level of integrity and ability to handle sensitive information
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Experience with project management or CRM software is a plus
Professional demeanor, strong interpersonal skills, and a proactive, "get-it-done" attitude

Responsibilities

Manage the President's calendar, scheduling meetings, travel, and events while prioritizing time strategically
Prepare and edit correspondence, reports, presentations, and meeting materials
Serve as the primary point of contact between the President and internal/external stakeholders
Handle confidential information with discretion and professionalism
Track and follow up on key initiatives, deadlines, and action items
Support preparation for Board meetings, leadership team sessions, and client engagements
Oversee general office operations - supplies, equipment, facilities, and vendor relationships
Support HR and accounting functions such as onboarding new employees, processing expense reports, and coordinating payroll/benefits documentation
Coordinate internal communications, staff meetings, and company events, including catering when needed
Ensure a professional and tidy presentation of office space
Assist with phone system management and operation
Maintain organized filing systems (digital and physical)
Assist with proposals, marketing materials, and client correspondence as needed
Provide administrative support to other managers or departments during peak workloads