Executive Assistant & OEM Coordinator

Wayve • Sunnyvale, CA

22d • Hybrid

About The Position

The role of Executive Assistant & US OEM (Original Equipment Manufacturer) Coordinator offers a dynamic opportunity to have a direct impact on the company’s efficiency and success, providing comprehensive support across various facets of business operations at Wayve.

Requirements

• Excellent organisational and time management skills across multiple timezones with the ability to prioritise effectively: Working with UK HQ is essential and 7am PT is the preferred start time
• Thrive in a fast-paced environment, working well under pressure, delivering good results
• Can handle shifting priorities and formulate contingency plans
• Comfortable working with senior stakeholders at all levels internally and externally - candidates will need to be able to build and develop strong relationships with a range of stakeholders
• Detail-oriented, proactive and takes initiative
• Experience supporting Executives/C-suites
• Creative approach to problem solving and are solutions orientated
• Ability to demonstrate highest level of integrity and confidentiality at all times
• A flexible and adaptive style to working, positive attitude, and a team player
• Proficient knowledge of Google Drive skills and can adapt to new platforms
• Strong communication skills - verbal and written

Nice To Haves

• Strong project management skills with experience coordinating complex events and multi-step processes
• Skilled in handling expenses and budget management, ensuring financial oversight and compliance
• Experience in organising large-scale company events, such as offsites, conferences, or team-building activities
• Proficient in managing internal communications and coordinating with teams across different departments
• Proactive in identifying opportunities to streamline processes and improve operational efficiency
• A creative mindset, comfortable contributing ideas to improve the team experience and the company’s work culture
• Strong interpersonal skills with a high level of emotional intelligence, able to navigate sensitive situations with diplomacy and tact

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees