Executive Assistant, Marketing

Levi Strauss•San Francisco, CA

10d•Hybrid

About The Position

We are looking for a proactive Executive Assistant to support two dynamic leaders at Levi Strauss & Co.: the Vice President of Marketplace Insights and the Vice President of Global Brand Creative. This role is pivotal in enabling productivity, managing complex calendars, and ensuring seamless coordination across cross-functional teams. You will be a trusted partner, representing these leaders with professionalism and discretion. This role reports to the VP of Marketplace Insights and also supports the VP of Global Brand Creative and their respective Marketplace Insights and Global Brand Creative teams. About the Job Executive Support: Calendar management, including coordinating with internal and external stakeholders to schedule individual and group meetings across time zones Manage meeting agenda generation, meeting notes, and tracking of follow-ups for key meetings Handle travel arrangements, expense reports, and logistics in accordance with travel policies Ensure team members have tools and materials to enable their work. Assist with new employee & contractor setup and onboarding Help with project and event management. Support planning and execution of team offsites, workshops, and brand activations Budget & PO Management Partner with team leaders and Finance to ensure budgets are updated and accurate in line with fiscal milestones. Proactively work with budget owners to ensure plans, timing, and budget needs are accurately reflected in official budget trackers. Track expenditures and help with cost management Initiate purchase orders, reconcile invoices, and complete/track expense reports Handle vendor management, including facilitating contract approval and new vendor account setup Team Knowledge Base Communication & Coordination: Manage knowledge repositories of insights and tracker reports. Inform innovation evolution and access strategies Ensure proper documentation of all projects and vendor contracts. Support team through project record-keeping process and tools

Requirements

5+ years of experience supporting senior leaders
Proficiency in Microsoft Office Suite, Adobe, Teams, and Workday.
Experience leveraging Copilot and other generative AI tools to manage workflow efficiently.
Experience with international and domestic travel arrangements
Must have a high degree of integrity when dealing with confidential information
A collaborative mindset with ability to work with individuals of all levels, leadership styles, and personality types
PowerPoint expertise to refine & integrate existing presentations

Nice To Haves

Experience with Tradeshift and SAP

Responsibilities

Calendar management, including coordinating with internal and external stakeholders to schedule individual and group meetings across time zones
Manage meeting agenda generation, meeting notes, and tracking of follow-ups for key meetings
Handle travel arrangements, expense reports, and logistics in accordance with travel policies
Ensure team members have tools and materials to enable their work.
Assist with new employee & contractor setup and onboarding
Help with project and event management.
Support planning and execution of team offsites, workshops, and brand activations
Partner with team leaders and Finance to ensure budgets are updated and accurate in line with fiscal milestones.
Proactively work with budget owners to ensure plans, timing, and budget needs are accurately reflected in official budget trackers.
Track expenditures and help with cost management
Initiate purchase orders, reconcile invoices, and complete/track expense reports
Handle vendor management, including facilitating contract approval and new vendor account setup
Manage knowledge repositories of insights and tracker reports.
Inform innovation evolution and access strategies
Ensure proper documentation of all projects and vendor contracts.
Support team through project record-keeping process and tools