Executive Assistant (Marketing)
About The Position
Viwinco is a leading manufacturer of high-quality vinyl windows and doors, proudly serving the residential and commercial construction markets. For decades, we’ve built our reputation on craftsmanship, innovation, and a commitment to continuous improvement. Our team-driven culture focuses on operational excellence, customer satisfaction, and investing in our people. As we continue to grow, we are looking for individuals who are motivated, adaptable, and ready to make an impact. At Viwinco, our marketing team doesn’t just support the business—we help drive it. We’re looking for a highly organized, detail-driven, and proactive Executive Assistant to keep our marketing operations running smoothly and efficiently. If you thrive in a fast-paced environment, enjoy wearing multiple hats, and take pride in keeping things organized and on track, this role is for you.
Requirements
- High school diploma or equivalent required
- Experience in administrative support, marketing coordination, or event planning preferred
- Project management experience is a plus
- Strong proficiency in Microsoft Office (Word, Excel, PowerPoint)
- Salesforce experience is a plus
- Bilingual (English/Spanish) preferred (reading and writing)
- Exceptional organization and multitasking abilities
- Strong written and verbal communication skills
- High attention to detail—especially when managing inventory and proofreading materials
- A positive, team-first mindset with a willingness to jump in and help
Responsibilities
- Keep Marketing Moving
- Provide day-to-day administrative support to the marketing team
- Manage schedules, organize files, and coordinate team meetings
- Track project timelines and help keep cross-functional initiatives on schedule
- Support sales team requests
- Jump in where needed—this role requires flexibility and a sense of urgency
- Own Our Marketing Materials
- Manage promotional items and literature inventory to ensure accuracy and availability
- Conduct weekly cycle counts and monthly inventory audits
- Process and ship materials to support the sales team
- Coordinate ordering and restocking of promotional items
- Ability to lift and move boxes as needed
- Support Memorable Events
- Assist in planning and executing on-site and off-site events
- Coordinate logistics and provide hands-on support during events
- Help manage company tours, including scheduling and catering
- Drive Internal Communication
- Compile and prepare weekly company updates
- Proofread and edit presentations, reports, and internal communications
- Serve as a key support contact during marketing campaigns
- Contribute to Business Growth
- Support customer account setup and onboarding processes
- Assist with communication and coordination across teams
- Ensure documentation is accurate, complete, and submitted on time
- Help analyze accounts and ensure smooth setup and execution
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
11-50 employees
