Executive Assistant - Marketing & Strategic Communications

James Madison University • Harrisonburg, VA

21h • $58,000 - $63,000

About The Position

The Division of Marketing and Strategic Communications is currently seeking
applicants for a full-time executive assistant position. This position will
support the Vice President and will be the first point of contact for visitors
to the division. The Division of Marketing and Strategic Communications includes
University Communications and University Marketing and Branding at James Madison
University.

Requirements

• Extensive experience in an executive-level office environment
• Knowledge of effective office management practices
• Extensive experience with a wide variety of technology including Windows, Microsoft Office (Word, Excel, Access, PowerPoint), Canvas, etc.
• Fiscal experience including budget development and reconciliation
• Excellent organizational skills
• The ability to set priorities and manage simultaneous projects
• Strong interpersonal and customer service skills
• The ability to work independently and as part of a collaborative team
• Excellent written and verbal communications skills

Responsibilities

• Manages the administrative functions of the Vice President including calendar management and scheduling, planning meetings, and making travel arrangements as needed.
• Plans and coordinates meetings and other activities involving various on and off-campus groups.
• Reviews and prepares correspondence for distribution.
• Assists with the development and distribution of presentation materials for the Board of Visitors, academic and administrative groups, divisional meetings, and other events as needed.
• Manages budgets for the Division of Marketing & Strategic Communications and develops budget tracking spreadsheets.
• Processes and coordinates efforts for annual updates of signature sheets, budget access, and annual reports.
• Submits work orders and motor pool requests for the Division of Marketing & Strategic Communications, as needed.
• Maintains knowledge of university budget policies and procedures, including purchase requisitions, travel authorizations, monthly budget reconciliations, and other reimbursements.
• Distributes information on various events to departments within the respective divisions and elsewhere on campus as directed.
• Serves as contact to internal and external constituents, including the Board of Visitors, university officials, peer institutions, and other organizations.
• Disseminate information timely to ensure departments within the respective divisions are well informed.
• Updates and maintains the Vice President's websites as needed.
• Serves as the administrative lead for staff hiring within the Division of Marketing & Strategic Communications
• Schedules interviews, assembles interview packets (recruitment materials and interview questions), and reserves interview space as needed.
• Completes ePAR entry for new hires and other personnel actions.
• Submits wage employee timesheets.

Benefits

• Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
• Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs.
• Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System.
• Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.
• Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees