Executive Assistant, Marketing Services

Warner Bros. Discovery • Burbank, CA

1d

About The Position

Welcome to Warner Bros. Discovery… the stuff dreams are made of. Who We Are… When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next… From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive. Your New Role Provides administrative and clerical support to 2 SVPs in Marketing Services.

Requirements

• 2-3 years administrative work experience for top level executives
• 2+ years working in advertising or related fields preferred

Responsibilities

• Own, maintain, and distribute a Marketing Materials Report that includes all theatrical marketing assets and their deadlines for every campaign that services the entire Worldwide Marketing department
• Arranges calendar and schedules meetings for SVP’s and department as needed
• Helps facilitate and manage Screenings for the Theatrical department, Distribution, Home Entertainment, HBO Max and our 3rd party partners
• Assists and manages our internal Script Process for the Theatrical Marketing Department
• Daily clerical functions including generating correspondence, submitting expenses, distribution lists, help maintain departmental supplies, photocopying, filing, etc.
• Provides support and assistance to other departmental personnel as needed independently or as directed
• Facilitates general requests for department including arranging drive-on passes, coordinating with office services, computer services, telecom, security etc. for various work requests
• Coordinates domestic and international travel & hotel accommodations, submits travel expense reports and processes/tracks invoices for the Theatrical Marketing Servicing team
• As directed, facilitates departmental administrative processes such as keeping departmental vacation calendar
• Approves, as directed, computerized invoices and other required approvals
• Interacts with outside vendors, other WB departments and high-level executive offices
• Performs special projects as required

Benefits

• health insurance coverage
• an employee wellness program
• life and disability insurance
• a retirement savings plan
• paid holidays and sick time and vacation

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed