Executive Assistant, Marketing & Communications

OKLAHOMA CITY CHAMBER OF COMMERCE • Oklahoma City, OK

3d

About The Position

This Executive Assistant role supports the Marketing & Communications Division and will work closely with administrative counterparts in other divisions of the organization. This position coordinates detailed reports, assists with scheduling and performs a wide variety of administrative tasks. This position also requires professional communication skills while interacting with external stakeholders such as board members, journalists, city and elected officials, etc. PRINCIPAL DUTIES Providing executive staff administrative support including, but not limited to, calendar and travel coordination, expense reporting, meeting support, Board reporting, and external correspondence. Providing administrative support to the Marketing & Communications department including meeting and event planning, invoicing, client and visitor support and special projects as required. Providing contact management support through online management systems (including CRMs and other team and project management tools). Collecting data to support team metrics for internal and external stakeholders. Ability to manage multiple budget and funding sources, coding and complex accounting and reporting structures. Ordering office supplies, distributing mail and maintaining equipment. Assist Chief Marketing Officer and senior team members in monitoring Division expenditures and budget. Assists with various Chamber-wide functions/events and other administrative support organization-wide as requested. Coordinate project logistics and team efforts, including scheduling postings and site visits, to ensure smooth execution and operational efficiency.

Requirements

• Bachelor’s degree in a related field or 3 years or more related industry experience preferred.
• Must be highly motivated, competent self-starter.
• Excellent written and oral communication skills.
• Excellent computer skills.
• Above average attention to detail.
• Ability to successfully manage a multitude of projects simultaneously.
• Exceptional organizational skills.
• Proficient in the use of technology including Microsoft programs and online database management tools.
• Experience providing executive level support for senior level staff.
• Must be able to maintain strict confidentiality.

Responsibilities

• Providing executive staff administrative support including, but not limited to, calendar and travel coordination, expense reporting, meeting support, Board reporting, and external correspondence.
• Providing administrative support to the Marketing & Communications department including meeting and event planning, invoicing, client and visitor support and special projects as required.
• Providing contact management support through online management systems (including CRMs and other team and project management tools).
• Collecting data to support team metrics for internal and external stakeholders.
• Ability to manage multiple budget and funding sources, coding and complex accounting and reporting structures.
• Ordering office supplies, distributing mail and maintaining equipment.
• Assist Chief Marketing Officer and senior team members in monitoring Division expenditures and budget.
• Assists with various Chamber-wide functions/events and other administrative support organization-wide as requested.
• Coordinate project logistics and team efforts, including scheduling postings and site visits, to ensure smooth execution and operational efficiency.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 11-50 employees