Executive Assistant, Manufacturing Operations

Zoox•Foster City, CA

57d

About The Position

Zoox is looking to hire an Executive Assistant to support our VP, Manufacturing Operations & two Directors. This role will work closely with other Executive Assistants and Administrative Business Partners across all the departments at Zoox. This is an ideal position for someone who works well in a fast-paced environment. This role requires strong and complex calendaring and prioritization skills, uncompromising attention to detail, the ability to meet tight deadlines, excellent organizational skills, and the capacity to juggle multiple critical requests simultaneously. A high level of integrity and discretion in handling confidential information, as well as professionalism in interactions with senior leaders, are critical aspects of this role. The ideal candidate will be a clear and effective communicator, highly proficient with Google Workspace (especially Sheets and Slides), and quick to learn and adapt to new tools and systems. They should also be comfortable navigating an environment where priorities shift quickly - no two days are the same. Flexibility, adaptability, and a proactive mindset are key to thriving in this role, is a self-starter, and wants to work on a dynamic and mission-driven team.

Requirements

8+ years of executive assistant experience
Strong organizational skills and appreciation for the challenges of supporting a growing team of diverse personalities and programs
Comfortable working in a dynamic environment
Sensitivity to handling critical and confidential information
Excellent written and verbal communication skills
Technical computer skills including proficiency with Google for Business Suite, MS Office Suite, Keynote, and other Apple products

Nice To Haves

Ability to learn quickly, ask questions, and be solution-oriented
Previous exposure to company boards, public officials, and other senior-level stakeholders
Bachelor's degree

Responsibilities

Schedule and coordinate meetings, set agendas, secure reports, and actively take meeting notes
Prioritize VP and Directors time effectively
Hold executives accountable to deliver on time
Support VP with cross-functional relationship building
Assist with team off-sites and events
Help with new hire onboarding
Complete administrative tasks including booking domestic and international travel, expense reporting, calendar management, and meeting arrangements