Executive Assistant, Legal & Cybersecurity

Flock Safety

About The Position

We’re seeking a highly organized, proactive, and discreet Executive Assistant to support our: Chief Compliance & Data Privacy Officer Deputy General Counsel VP of Legal & Security Operations Chief Information Security Officer (CISO) In this role, you will serve as the trusted right hand to executive leadership, ensuring their time is optimized and their teams operate efficiently. You’ll manage everything from complex calendar coordination to high-stakes board preparation and security initiatives. This role requires exceptional integrity and absolute confidentiality. You will serve as a primary point of contact for internal and external stakeholders, representing the Legal and Cybersecurity organizations with professionalism, speed, and sound judgment.

Requirements

5+ years of experience as an Executive Assistant
Ideally supporting C-level executives in a fast-paced tech environment
Expert-level proficiency in Docs, Sheets, Slides, and Calendar
Proven ability to manage competing priorities and serve as an effective gatekeeper while maintaining positive relationships
Comfortable operating in fast-moving environments where priorities shift frequently
Ability to partner seamlessly with a Chief of Staff or VP-level operator
Able to take the “what” and independently execute the “how”
Demonstrated experience handling sensitive legal, security, or financial information with total discretion
Strong executive-level writing skills
Ability to draft polished correspondence and presentations
Skilled at building consensus across dispersed teams
Expert in crafting high-context prompts in Gemini and ChatGPT Enterprise
Able to draft reports, summarize data, and automate routine communications
Experience grounding AI in internal documentation using NotebookLM
Extract key metrics and strategic insights efficiently
Experience using AI-powered tools (e.g., Zapier, Gemini for Workspace) to streamline scheduling, expense tracking, and repetitive workflows
Strong cross-functional partnership with Engineering, IT, Legal, and Cybersecurity teams
“No task is too small” mindset
Proactive problem-solver who addresses issues before they reach the executive’s desk

Responsibilities

Calendar & Meeting Management
Own complex executive calendars and prioritize scheduling requests
Ensure leaders are fully prepared with context and materials for every meeting
Support scheduling testimony for the Litigation team
Use AI tools to convert meeting recordings into structured action items and decision logs
Knowledge Synthesis
Use NotebookLM and Gemini to build and maintain a digital “brain” of security reports, legal filings, and project documentation
Enable instant retrieval, briefing prep, and executive summaries
Administrative Operations
Manage travel logistics, expense reporting, and procurement processes
Document & Signature Coordination
Oversee Flock’s signature and notary processes
Partner cross-functionally to streamline workflows from initiation to completion
Project Coordination
Track key legal and cybersecurity initiatives
Ensure deadlines are met and leadership follow-ups are completed
Communications
Draft and edit internal announcements, security newsletters, and executive presentations
Prepare materials for Executive Leadership and Board of Directors meetings
Confidentiality
Handle sensitive security incidents, personnel matters, legal issues, and strategic roadmaps with the highest level of discretion
Team Culture
Partner with executives to plan team-building events, offsites, and recognition initiatives to support a high-performing, engaged team
Executive Communications
Draft and refine high-stakes Board- and company-level communications
Maintain a clear, “security-first” tone across messaging
Strategic Partnership
Act as a bridge between executives and the broader business
Ensure strategic priorities are aligned and meeting agendas drive outcomes

Benefits

Flexible PTO – Non-accrual PTO plus 11 company holidays
Fully Paid Health Benefits – Medical, Dental, Vision, and HSA match
Family Leave – 12 weeks of 100% paid parental leave
Birthing parents receive an additional 6–8 weeks of physical recovery time
Fertility & Family Benefits – $50,000 lifetime maximum for eligible adoption, surrogacy, or fertility expenses through Maven
Spring Health – Therapy, coaching, medication management, and personalized mental health support
Caregiver Support – Partnership with Cariloop
Carta Tax Advisor – 1:1 equity tax advisory sessions
Employee Resource Groups (ERGs) – Women of Flock, Flock Proud, LEOs, and Melanin Motion
WFH Stipend – $150 per month
Productivity Stipend – $300 per year (Audible, Calm, Masterclass, Duolingo, and more)
Home Office Stipend – One-time $750 to build your ideal workspace