Executive Assistant - Legal
About The Position
We are seeking an energetic, highly organized Executive Administrative Assistant to provide high-level support to our Chief Legal Officer and our in-house Legal & Risk Management Team. In this dynamic role, you will serve as a critical force-multiplier, enhancing leadership productivity and ensuring seamless communication across service center staff, external partners, and field personnel. This is a premier opportunity for a proactive professional who thrives in a fast-paced environment and is passionate about helping leaders operate at their highest level.
Requirements
- Minimum four years’ Executive Assistant or Legal Assistant experience required.
- College Degree (AA or better) from an accredited Institution.
- Superior customer service, communication, and organizational skills.
- Superior computer skills. Adept at MSWord, Excel & PowerPoint. Proficiency with Adobe Acrobat Pro is a plus.
Nice To Haves
- Prior legal and regulatory experience is preferred.
Responsibilities
- Provide executive level support to the Chief Legal Officer ("CLO").
- Act as first contact and liaison for general legal questions, issues and problems raised by field personnel, Service Center employees, and residents or their family members.
- Act as first contact and liaison for outside counsel, and representatives of State and Federal regulatory agencies.
- Prepare correspondence, calendaring, travel arrangements, file management and other traditional executive assistant duties.
- Responsible for collecting and organizing a high volume of data and information, and maintain relevant databases.
- Gather and analyze data and prepare reports as requested by CLO.
- Manage docketing, filings of briefs with exhibits, notifications, communications and other such matters related to regulatory affairs.
- Support other team members as needed with regulatory and risk management responsibilities.
- Participate in communications with federal and state agencies, insurance companies and other such persons and entities.
- Manage the calendar of the CLO, with special attention to deadlines
- Other tasks and duties as assigned and as related to the operation of the Legal and Risk Services Team.
Benefits
- We are committed to providing a competitive benefits and compensation package which includes medical/dental/vision coverage, company-provided life insurance, 401(k) with company match, and sick/vacation plans.
- Additionally, enjoy access to our fully equipped onsite gym (San Juan Capistrano office location).
- We also believe in supporting our employee’s professional growth and development through our Learning Management System as well as training sessions and seminars.
- Take a look at these benefits (and more!) at www.ensignbenefits.com
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
501-1,000 employees
