Executive Assistant - Integrated Solutions

Elbit America • Fort Worth, TX

16h

About The Position

The Executive Assistant will provide high-level administrative support for the Fort Worth site Integrated Solutions SVP, General Manager, and Leadership team. Acting as a gatekeeper to manage calendars, travel, communication, and confidential information. Key responsibilities include scheduling meetings, arranging travel itineraries, preparing reports/presentations, and serving as a liaison between executives, customers, and staff to enhance organizational efficiency.

Requirements

• While a bachelor’s degree is often preferred, extensive administrative experience is usually required.
• Excellent communication skills are a must (written and verbal)
• Organizational and prioritization skills are a must
• Must excel with time management and the ability to manage and execute tasks
• The ability to network and be a team player
• Must be technologically skilled and be proficient in Microsoft Office
• Some travel may be required as designated by the Executive (1-2 times per year)
• While performing duties of this job, the employee may or may not be frequently or occasionally required to: Stand; walk; sit; climb or balance; stoop; kneel; crouch; talk or hear; and taste or smell.
• Climb stairs or ride elevators.
• Lift and/or move up to 25 pounds.
• Use close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• Manipulate keyboard or otherwise have access to computer, telephone, and hand-held devices.
• Be exposed to outside weather conditions while going in and out of office buildings.
• Be exposed to a moderate noise level, usually in warehouse settings.
• Be exposed to moving equipment, mechanical parts, and/or high places; or moving between air-conditioned and non-air-conditioned environments.
• Work is usually conducted in an office environment.

Responsibilities

• Calendar & Email Management: Coordinating, prioritizing, and managing complex, fast-changing schedules and calendars
• Global Calendar Management: Coordinating meetings across multiple time zones, often balancing "Time Tetris" to accommodate stakeholders in Israel and the Americas
• Travel Logistics: Booking flights, accommodations, and managing detailed itineraries, including expense reports
• Cross-Border Logistics: Managing complex international travel, including obtaining visas, tracking passport validity, and ensuring compliance with the Foreign Clearance Guide if in a defense or government context.
• Communication Liaison: Acting as the primary point of contact, screening calls, and drafting correspondence on behalf of leadership
• Meeting Coordination: Organizing, scheduling, and logistics management to include escorting foreign visitors onsite
• Office Management: Overseeing administrative procedures, supporting hiring processes, interviews, and onboarding of new employees
• Provide support/back-up assistance to cover other Executive Assistants when they are out of the office
• Must be able to generate letters, memos, etc.
• Responsible for organizing weekly, monthly, and quarterly review presentations
• Prepare documents for signature
• Create and maintain visit requests and contact reports
• Order and distribute office supplies for the department
• Represent the company in a courteous and professional manner
• Ability to perform other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level