Executive Assistant, Global Technology Solutions

BeiGene • Cambridge, MA

2d

About The Position

BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer. General Description: BeOne is seeking an experienced Executive Assistant to support the Chief Technology Officer and other department members. The person in this role will need to be an experienced, detail-oriented problem-solver with exceptional organizational and time management skills. Additionally, the ideal candidate will have exceptional communication skills, the ability to manage the needs of many, be self-motivated, and demonstrate resourcefulness in building relationships across the global BeOne organization. The ideal candidate is located on the East Coast – preferably Boston area.

Requirements

• H.S. degree required, Bachelor’s degree preferred.
• 7 + years’ experience assisting high level executives and leaders; multiple disciplines a plus.
• Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Strong verbal and written communication skills, with the ability to interact professionally with a variety of stakeholders.
• High attention to detail to ensure accuracy in documents, scheduling, and communications.
• Effective problem-solving skills, with a proactive approach to identifying issues and implementing solutions.
• Ability to work in a fast-paced environment and adapt to changing priorities with ease.
• Strong interpersonal skills with a collaborative and approachable demeanor, fostering positive relationships within all levels of the organization.
• A high level of professionalism, reliability, and initiative in all tasks and responsibilities.
• High level of proficiency with Microsoft Office Suite and other technology tools such as virtual meetings, teleconferencing, and various presentation and organizational software.

Responsibilities

• Provide support to the Chief Technology Officer and other team members as needed.
• Schedule and manage appointments, meetings, and events to maximize the leader's time and efficiency.
• Coordinate travel logistics, including flights, accommodations, transportation, and itineraries.
• Oversee and manage the senior leader's expenses, including preparing monthly expense reports, tracking reimbursements, and ensuring compliance with company policies.
• Understand business priorities and proactively look for ways to streamline the support matrix.
• Build and maintain key external relationships.
• Build and maintain internal cross-functional relationships, including the Office of the CEO and Board members.
• Assist with planning and executing special projects, ensuring deadlines and objectives are met.
• Partner with the Executive Assistants across the enterprise to share best practices.
• Schedule and coordinate candidate phone, video and in-office interviews.
• Process purchase requisitions and contract.
• Provide assistance as needed for assigned department.
• Handle sensitive information with discretion and maintain confidentiality at all times.

Benefits

• All Company employees have the opportunity to own shares of BeOne Medicines Ltd. stock because all employees are eligible for discretionary equity awards and to voluntarily participate in the Employee Stock Purchase Plan.
• The Company has a comprehensive benefits package that includes Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED