Executive Assistant / Information Coordinator - Clearance Required

Logistics Management Institute•Washington, DC

7d•$88,000 - $110,000

About The Position

LMI is seeking a skilled Administrative Assistant to support a Pentagon client site. Successful candidates demonstrate competency in task management, cross organization coordination, communication, defense acumen, MS Office products, Department of War (DoW) and Office of the Secretary of War (OSW) style guidance, package routing procedures, and staffing while upholding the highest standard of ethical behavior. This position requires an active security clearance at the DoD Secret level. You must be a US citizen. LMI is a new breed of digital solutions provider dedicated to accelerating government impact with innovation and speed. Investing in technology and prototypes ahead of need, LMI brings commercial-grade platforms and mission-ready AI to federal agencies at commercial speed. Leveraging our mission-ready technology and solutions, proven expertise in federal deployment, and strategic relationships, we enhance outcomes for the government, efficiently and effectively. With a focus on agility and collaboration, LMI serves the defense, space, healthcare, and energy sectors—helping agencies navigate complexity and outpace change. Headquartered in Tysons, Virginia, LMI is committed to delivering impactful results that strengthen missions and drive lasting value.

Requirements

15+ years relevant administrative experience
Availability for occasional travel (less than 5%)
Candidate should have a minimum of 5-10 years of experience in a government program/office
Expertise in the use of various computer (hardware and software) and peripheral packages/devices to include Microsoft Office, SharePoint, Adobe Acrobat Professional version, DTS.
Ability to communicate clearly with a wide variety of stakeholders
Ability to effectively problem solve
This position requires an active security clearance at the DoD Secret level. You must be a US citizen.

Nice To Haves

Prior experience with, or knowledge of, Action Officer duties and responsibilities

Responsibilities

Support Civil-Military Programs (CMP) Director’s daily work cadence, prepare briefings, communications, and administrative products as needed for effective CMP resource management.
Edit and process executive correspondence packages for senior leader signature, including congressional letters and reports, decision memoranda, DoD policies and directives, and responses to incoming mail.
Support the CMP Director to provide subject-matter expertise in handling inquiries, developing action plans, and preparing and disseminating communications materials pertaining to civil-military programs.
Manage executive calendars within MS Outlook. Coordinate with other offices across Reserve Integration and its business partners to reconcile availability and coordinate schedules. Proactively review schedules and make necessary updates.
Interface with other Department of Defense senior leaders, including from interagency and external partners, to schedule and attend meetings and discussions.
Facilitate weekly calls with Reserve Integration counterparts to discuss latest hot topics and issues.
Utilize the Correspondence and Task Management System (CATMS) to respond to incoming taskers then task packages forward for signature.
Manage CATMS for the CMP office. Coordinate with all stakeholders to ensure completeness of issuance and directives correspondence packages from beginning to end.
Ensure written correspondence products meet Department of War standards, guidelines, and updated business rules for written material.
Coordinate with subordinate offices to assign, review, and route issuance/directives CATMS packages to the appropriate points of contacts for action.
Check issuance/directive packages for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff via hard copy and CATMS.
Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.
Task and coordinate responses for FOIA, DoDIG, GAO, and other requests for government information.
Extract and synthesize disparate information across Reserve Integration to prepare briefings, read-aheads, and other front office executive-level mission requirements.
Assist and communicate with interested parties across the Department of Defense in research pertaining to, and drafting, coordination, and implementation of policy directives and initiatives in the CMP portfolio.
Provide CMP Director with recommendations and consultations to enhance operations and service delivery across the CMP portfolio.