Executive Assistant III

CMA CGM•Norfolk, VA

About The Position

Led by Rodolphe Saadé, the CMA CGM Group, a global leader in shipping and logistics, serves more than 420 ports around the world on five continents. With its subsidiary CEVA Logistics, a world leader in logistics, and its air freight division CMA CGM AIR CARGO, the CMA CGM Group is continually innovating to offer its customers a complete and increasingly efficient range of new shipping, land, air and logistics solutions. Committed to the energy transition in shipping, and a pioneer in the use of alternative fuels, the CMA CGM Group has set a target to become Net Zero Carbon by 2050. Through the CMA CGM Foundation, the Group acts in humanitarian crises that require an emergency response by mobilizing the Group’s shipping and logistics expertise to bring humanitarian supplies around the world. Present in 160 countries through its network of more than 400 offices and 750 warehouses, the Group employs more than 155,000 people worldwide, including 4,000 in Marseilles where its head office is located. The Executive Assistant III provides high-level, confidential administrative support to the Senior Leadership Team (SLT) – including [e.g., CEO, COO, CFO, CHRO, etc.]. Key activities include travel arrangements, program planning and meeting coordination, handling sensitive and/or confidential documents and information, overall support at an executive level and portray a respected image of the Company’s leadership through excellent internal and external customer service.

Requirements

Superior skills in using Microsoft Office software, particularly skilled with Microsoft Excel, Word, and Power Point.
Ability to multi-task while maintaining focus.
Discretion and confidentiality are essential. This individual must be able to keep confidences and act with the highest level of diplomacy and tact.
A self-starter who does not need to wait for direction on daily support functions, but who understands when to ask for clarification or permission to move forward with a decision or delivery of a project.
Excellent oral and written communication, organizational skills to effectively interface with all levels of management and staff, and outside business contacts.
Detail orientation coupled with strong organization skills.
High School Diploma or GED

Nice To Haves

Bachelor’s Degree

Responsibilities

Liaison with Executive Management Team, outside agencies, and industry contacts.
Drive C-suite(Executive Management Team), managing calendars, coordinating travel, sensitive communications, scheduling reservations, travel, reviewing, and submitting expenses.
Support Executive Meeting Management both internal and external; arrange meals, refreshments, place regular orders for Executive Team area, budget oversight, and reconciling all monthly purchases inside and outside of expense platform.
Ad Hoc reporting, agenda development, budget oversight as needed for Executive Management Team.
Providing backup support to Executive Assistant I as needed while balancing multiple priorities with precision, and discretion.
Maintain strict confidentiality, anticipating needs, streamlining operations, and deliver exceptional support to executives, and cross-functional teams.
Assist Executive Assistant I with Chairperson/Home Office/Comex US visits; To include, but not limited to meeting space, dinner venues, restaurant reservations, and hotel blocked bookings for US delegation for both CCA & APL; Travel required in specific instances.