Executive Assistant III

Aston Carter

1d • $35 - $37 • Onsite

About The Position

We are seeking a highly motivated and customer-obsessed Executive Assistant to support the Head of a department. This role is crucial, requiring a strong focus on execution to manage a high volume of tasks, including complex calendar management and scheduling. You will be tasked with effectively prioritizing amidst a flood of information and requests, ensuring appropriate levels of urgency are given to monitoring and tracking meetings, priorities, and emails. Acting as a proxy when necessary, you will manage travel, expenses, and all administrative support functions. You will also manage multiple tasks and action items, document follow-ups, and prepare for the VP to ensure appropriate and timely action on deliverables.

Requirements

• 3+ years of experience supporting management, VPs, and sr. VPs.
• Complex calendaring experience.
• Executive-level support experience.
• Proficiency in Microsoft Office Suite.

Nice To Haves

• Experience in the entertainment industry preferred.
• Production or post-production bg
• Studio experience.
• At least two years of college education required; bachelor's degree preferred.
• Exceptional verbal and written communication skills.
• Ability to make smart and timely decisions.
• High levels of integrity and discretion in handling confidential information.
• Professionalism in dealing with sr. professionals inside and outside the company.

Responsibilities

• Schedule and manage executive level calendars.
• Prepare work for meetings.
• Oversee special projects.
• Monitor and track meetings, priorities, and emails.
• Act as a proxy when necessary.
• Manage travel and expenses.
• Handle all administrative support functions.
• Document follow-up and preparation for VP actions.
• Ensure timely action on deliverables.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Career Level: Mid Level