Executive Assistant II

Aston Carter

11h • Onsite

About The Position

The Executive Assistant II role within the Administrative Support job family is a full-time, non-technical position that provides high-level administrative support to high-level executives and leadership teams across various business units.

Requirements

• 2-3 years of experience in high-level leadership support or 3+ years of experience in a similar role.
• Proficiency in calendar management and heavy travel management.
• Expertise in team coordination and serving as an information hub.
• Experience with domestic or international travel coordination.
• Proficiency with Microsoft Office products and applications.

Nice To Haves

• Event coordination experience.
• Note-taking skills.
• Experience with process improvement initiatives.
• Bachelor's degree (preferred).
• Experience in fast-paced, high-tech companies.
• Ability to handle administrative details independently.
• End-to-end project management experience.

Responsibilities

• Provide comprehensive administrative support as an extension of executives.
• Manage complex executive-level calendars and scheduling.
• Handle domestic and international travel arrangements.
• Coordinate meetings, prepare materials, and manage logistics.
• Lead initiatives to improve operational efficiency and maximize productivity.
• Serve as a liaison between executives and internal/external stakeholders.
• Assist with end-to-end project management and administrative details.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees