Executive Assistant II, ASCS

Amazon • Seattle, WA

8d

About The Position

The Worldwide Amazon Stores organization is looking for an Executive Assistant
who wants to work in a fast-paced, exciting, and growing organization. We are
looking for someone to support two senior leaders in Amazon Selection & Catalog
Systems (ASCS) team in Seattle, Washington.

ASCS builds the systems that host and run the world's largest e-Commerce
products catalog. We power the online buying experience for customers worldwide
so they can find, discover, and buy anything they want. Our massively scaled out
distributed systems process hundreds of millions of updates on the billions of
products across physical, digital, and services offerings. We ensure that we
serve up the freshest and most complete product information to the hundreds of
millions of Amazon's customers around the world 24x7x365. Our products (systems
and services) also manage the entire item, relationship, and offer life-cycle,
provide the data pipelines for all item and offer information across the
company, create the platform for the Fulfilment Centers catalog, manage all
offers against items, provide the selection gateway to the search and browse
experiences on the website, and compute buyability. To do this, we develop the
algorithms and build the systems and tools to the ensure safety of the selection
and maximize their impact on the Amazon top-line, all the while continuously
growing the overall selection. We develop and apply technologies spanning
parallel processing, storage, Machine Learning, Natural Language Processing, and
Image Recognition. We constantly stretch the limits of distributed systems and
big data processing to solve some of the hardest technical problems and
unprecedented scale challenges. With the continuing growth in the scale and
diversity of the Amazon business, these challenges only get bigger, requiring us
to constantly innovate as there are no “textbook solutions." We are the team
inventing these solutions!

This Executive Assistant will be responsible for handling confidential
information and maintaining professionalism in dealing with senior executives.
Role responsibilities include managing multiple complex calendars, planning and
organizing events of all sizes, and coordinating domestic and international
travel. This candidate will help build a positive team environment and establish
working relationships inside and outside of the group.

Requirements

• 5+ years of senior level leadership support, or 3+ years of Amazon experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications

Nice To Haves

• Experience leading process improvements
• Experience in a fast-paced, high-tech company, or experience with end-to-end project management
• Experience managing projects and working independently
• Experience managing large teams across multiple locations and languages
• Experience with domestic or international travel coordination
• Experience that includes strong analytical skills, attention to detail, and effective communication abilities
• • Strong analytical skills
• • Impeccable attention to detail
• • Ability to complete complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround
• • Ability to prioritize and handle multiple assignments at any given time
• • Experience designing processes to maximize efficiency
• • Demonstrated ability to design and improve processes

Responsibilities

• Manage complex calendar and scheduling to support teams in multiple locations
• Manage domestic and international travel
• Manage expense report coordination and submission
• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
• Ensure the timely completion of critical tasks and follow up on outstanding matters
• Work closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide support to the organization
• Help to develop & maintain new mechanisms within the team

Benefits

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED