Executive Assistant II

DeVry University

28d

About The Position

The Executive Assistant II provides advanced administrative and operational support to two C-suite leaders. This role is a key partner in ensuring effective executive operations, communication flow, and strategic calendar prioritization. The Executive Assistant II must navigate a complex matrix environment, manage competing priorities from multiple departments, and ensure seamless executive operations through proactive planning, sound judgment, and communication excellence. The position requires discretion, independent judgment, and the ability to anticipate needs in a fast-paced environment while coordinating across internal and external stakeholders.

Requirements

Associate’s degree required, bachelors preferred.
5+ years of executive-level administrative experience, including at least 2 years of direct support to C-suite or senior officers; prior experience supporting multiple executives simultaneously is preferred.
Exercises autonomous decision-making on behalf of executives, including scheduling, prioritization, communication routing, and escalation management.
Anticipates executive needs, identifies risks or operational bottlenecks early, and recommends proactive solutions.
Proven ability to manage complex calendars, competing priorities, and confidential matters independently.
Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and comfort with digital collaboration tools (SharePoint, Teams, Zoom, OneDrive).
Strong organizational skills with exceptional attention to detail, accuracy, and follow-through.
Demonstrated ability to work in a fast-paced, deadline-driven environment while maintaining a high level of customer service and professionalism.

Responsibilities

Manages sensitive and confidential matters with maturity, discretion, and strong situational awareness.
Tracks executive commitments, ensuring progress, follow-ups, and cross-department coordination are completed.
Collaborates with executive assistants across the organization to align calendars, events, and enterprise-wide communications.
Demonstrates exceptional judgment, diplomacy, and the ability to synthesize information quickly and provide clarity in ambiguous situations.
Provide complex calendar management for two senior leaders, including prioritizing requests, resolving conflicts, and proactively identifying agenda priorities.
Coordinate high-level meetings, board sessions, leadership offsites, and cross-functional engagements; ensure agendas, materials, and technology are prepared in advance.
Arrange travel logistics, executive transportation, and meeting coordination.
Prepare, review, and process expense reports while maintaining accurate budgeting and administrative records.
Draft, edit, and format executive-level correspondence, confidential communications, presentations, and reports.
Serve as a liaison between executives and internal departments, external partners, and key stakeholders, ensuring timely and professional communication.
Manage confidential information related to strategy, personnel matters, and sensitive business priorities with sound judgment and discretion.
Monitor follow-up items, deadlines, and action steps from meetings; track and support progress on priorities.
Assist with special initiatives and strategic projects, independently managing portions of workflows and coordinating deliverables.