Executive Assistant II

Kimberly-Clark • Chicago, IL

6d • Hybrid

About The Position

Executive Assistant II Job Description You’re not the person who will settle for just any role. Neither are we. Because we’re out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you’ll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands. In this role, you’ll help us deliver better care for billions of people around the world. It starts with YOU. Kimberly-Clark is seeking a collaborative, professional, and highly organized Executive Assistant to support our BU President and VP/GM of Marketing in Chicago, IL. In this role, you will serve as a trusted partner, managing critical access to the executive, maintaining and adapting complex calendars, and ensuring timely visibility to issues requiring immediate attention. You’ll provide a wide range of skilled, confidential administrative support to the executive and broader leadership team, as well as visiting leaders when needed. The ideal candidate brings exceptional time management skills, executive‑level judgment, tact, and the ability to navigate confidential matters with care. You excel at building relationships at every level of the organization while consistently demonstrating discretion and professionalism. In this role, you will report directly to the BU President and work closely with other leaders and executive assistants across the business. This position requires a regular on-site presence of two days per week at our Fulton Market office, with flexibility to be on-site additional days based on executive needs.

Requirements

• High school diploma or GED
• 8+ years’ experience in administrative support in a corporate environment, supporting executives at the top executive level
• Must be able to use Outlook at an intermediate to expert level.
• Advanced computer skills using Windows, Word, Excel, and PowerPoint
• Experience arranging travel, meetings, catering, and general office organization
• Experience making international travel arrangements and awareness of the documents required for such travel
• Ability to multi-task in a fast-paced environment
• Accurate typing, filing, record keeping, grammar, and spelling
• Strong written and oral communication skills
• A demonstrated ability to act independently, organize workload, set priorities, work well under deadline pressures adapt to change, and handle confidential material
• Ability and willingness to work overtime on an occasional basis to meet workload demands
• A demonstrated orientation to detail, strong analytical and organization skills
• Ability to exercise independent problem solving and decision making with a high degree of initiative and self-coordination.

Nice To Haves

• College diploma
• Previous experience with SAP
• Working knowledge of Kimberly-Clark's current office practices and procedures

Responsibilities

• Provide a high level of executive administrative skills, handle confidential business matters, and work independently on special assignments while maintaining smooth operation of the office responsibilities of the executive.
• Manage the Executive(s) calendar, responding to requests for time and rescheduling when necessary.
• Make appointments, domestic and international travel arrangements, assemble packets of information and prepare materials including itineraries.
• Handle preparations for department, staff and other meetings including creating agendas, preparing meeting materials and or presentations, scheduling conference space, connecting meetings to the required technology, facilitating refreshments and may include managing the budget for these meetings and /or conferences.
• Maintain a comprehensive understanding of department policies, procedures, and department members’ methods of operation to conduct duties and responsibilities effectively and efficiently.
• Set priorities independently and often serve as point person for department requests for information, requiring knowledge of the people and roles in the organization.
• Draft non-routine letters, memos, documents, and various reports requiring knowledge of methods, procedures, policies, and organization for senior management’s signature.
• Maintain accurate records and files for easy retrieval when information is requested or needed.
• Manage reconciliation of corporate credit cards for self and Executive(s), working with managers/supervisors and senior management to ensure the accuracy and timeliness of expense report submission.
• Work with other Executive Assistants in sharing best practices and coordination of calendars.
• Other duties as assigned.

Benefits

• Great support for good health with medical, dental, and vision coverage options with no waiting periods or pre-existing condition restrictions.
• Access to an on-site fitness center, occupational health nurse, and allowances for high-quality safety equipment.
• Flexible Savings and spending accounts to maximize health care options and stretch dollars when caring for yourself or dependents.
• Diverse income protection insurance options to protect yourself and your family in case of illness, injury, or other unexpected events.
• Additional programs and support to continue your education, adopt a child, relocate, or even find temporary childcare.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees