Executive Assistant II

Fanatics•New York, NY

5h•$95,000 - $118,000•Onsite

About The Position

The Executive Assistant II provides high-quality administrative support to both the President, Strategy & Growth and the SVP, Business Operations. This role is responsible for managing complex calendars, coordinating communications, supporting daily operational needs, and ensuring alignment across two fast-paced executive offices. This is an intermediate-level administrative role, ideal for a detail-oriented professional who excels at execution, anticipates needs proactively, and communicates effectively across stakeholders. The EA II plays a pivotal role in driving operational clarity and professional excellence within the executive function.

Requirements

5+ years of administrative support experience, preferably supporting senior leaders in a dynamic, high-growth environment.
Proven ability to manage multiple priorities independently with strong organizational and time management skills.
Excellent written and verbal communication skills; represents executives with clarity and professionalism.
High discretion in handling sensitive and confidential information.
Proficient in Google Workspace, ChatGPT, Slack, Zoom, and other collaboration tools.
Comfortable with fast-paced environments and shifting priorities.
Ability to work regularly onsite in the NYC office.

Nice To Haves

Bachelor’s degree preferred.
Maintain team documents and reference materials; Notion and Google Workspace experience preferred.

Responsibilities

Independently manage and prioritize complex calendars for two senior executives, ensuring schedule optimization and efficient workflow.
Proactively anticipate meeting needs, prepare meeting briefs, and ensure executives are prepared for all engagements.
Track follow-ups, manage internal and external communications, and ensure timely responses.
Coordinate domestic and international travel logistics and create detailed itineraries.
Prepare, submit, and reconcile expense reports accurately and on time.
Draft agendas, pre-read materials, and assist with presentation creation.
Handle meeting logistics including room booking, technology setup, visitor coordination, and materials distribution.
Document key action items and support follow-up across cross-functional teams.
Serve as a point of contact for internal and external stakeholders with professionalism and discretion.
Maintain team documents and reference materials; Notion and Google Workspace experience preferred.
Support onboarding for new hires and contribute to departmental initiatives and events.