Executive Assistant II

Premera Blue Cross•Mountlake Terrace, WA

2d•Hybrid

About The Position

Our purpose, to improve customers’ lives by making healthcare work better, is far from ordinary. And so are our employees. Working at Premera means you have the opportunity to drive real change by transforming healthcare. Premera is committed to being a workplace where people feel empowered to grow, innovate, and lead with purpose. By investing in our employees and fostering a culture of collaboration and continuous development, we’re able to better serve our customers. It’s this commitment that has earned us recognition as one of the best companies to work for. Learn more about our recent awards and recognitions as a greatest workplace. Learn how Premera supports our members, customers and the communities that we serve through our Healthsource blog: https://healthsource.premera.com/. As an Executive Assistant II with the IT and Operations team, you are responsible for the professional execution of day-to-day operations and administrative functions for the Chief Operating Officer (COO). In this key role, you will embody the COO’s brand and represent him through interactions with internal and external stakeholders. You will position them for success and efficiency by making thoughtful decisions on activities such as prioritizations, presentations, and time management. This role interfaces with direct reports to ensure that work is delivered on time, to expected quality standards, and is aligned with project goals. In addition, this role will support the IT and Operations VP and Director team. You play an essential role in the Executive and their team’s effort to support Premera’s mission. This is a hybrid position and will be onsite at our Mountlake Terrace, WA campus when the leader is in the office (about 65% of the time).

Requirements

Five years of experience as an Administrative Assistant or Executive Assistant supporting top-level executives, senior managers, or groups of senior managers. (Required)
Track record of successfully managing core EA work, such as planning and coordinating meetings (from inception to completion), managing departmental budgets, and building presentations that turn data into effective stories
Demonstrated examples of independent decision-making and good judgment in solving problems
Experience in roles that require high levels of organization, planning, and prioritization
Proficiency in Microsoft Office suite including PowerPoint
Demonstrated experience with handling multiple responsibilities and managing competing priories that require meticulous attention to detail and adherence to deadlines
Proficient and impactful communication abilities (oral, written, and presentation)
Please submit a cover letter with your application that includes the following: 1. How do you uniquely collaborate with senior leaders as an Executive Assistant? 2. What sets you apart from others for this position that is not on your resume?

Responsibilities

Manage the effective flow of information between the EVP and key stakeholders to help ensure that key activities are completed, decisions are made, and work continues to move forward.
Prepare the EVP for success by managing their time, ensuring easy access to required materials and information, and anticipating needs, challenges, and solutions.
Familiarize yourself with their preferred style and brand and ensure that the communication and execution of work reflect their desired approach and impact.
With a keen eye to detail, ensure that presentations and other documents are accurate, impactful, and error-free.
Ensure that the EVP is enabled to provide timely approvals on key items and as delegated, provide approvals on their behalf.
Continually build credibility with EVP through flawless execution of responsibilities, thoughtful anticipation of EVP’s needs, and demonstrated ability to take on new and additional responsibilities.
Organize senior leadership meetings, in partnership with other divisional EAs. Create a thoughtful workback plan, providing support with scheduling, facilities, logistics, agenda mapping, and materials management for leadership meetings.
Manage the team and internal SharePoint sites, content and permissions.
Be part of a team whose collaborative process delivers something greater than the sum of its parts.

Benefits

Medical, vision, and dental coverage with low employee premiums.
Voluntary benefit offerings, including pet insurance for paw parents.
Life and disability insurance.
Retirement programs, including a 401K employer match and, believe it or not, a pension plan that is vested after 3 years of service.
Wellness incentives with a wide range of mental well-being resources for you and your dependents, including counseling services, stress management programs, and mindfulness programs, just to name a few.
Generous paid time off to reenergize.
Looking for continuing education? We have tuition assistance for both undergraduate and graduate degrees.
Employee recognition program to celebrate anniversaries, team accomplishments, and more.
For our hybrid employees, our on-campus model provides flexibility to create your own routine with access to on-site resources, networking opportunities, and team engagement.
Commuter perks make your trip to work less impactful on the environment and your wallet.
Free convenient on-site parking.
Subsidized on-campus cafes make lunchtime connections with colleagues fun and affordable.
Participate in engaging on-site activities such as health and wellness events, coffee connects, disaster preparedness fairs and more.
Our complementary fitness & well-being center offers both in-person and virtual workouts and nutritional counseling.
Need a brain break? Challenge someone to a game of shuffleboard or ping pong while on campus.