Executive Assistant II

Okta•New York, NY

7h•Hybrid

About The Position

Okta is hiring an Executive Assistant to provide a wide array of administrative, logistical, and project-related support to the Product Leadership team. You will offer full support to the VP of Product Management, Chief Product Architect, and provide calendar support to (2) Senior Directors of Product Management within the Auth0 Product Unit. The environment is fast-paced, and the right person has the ability to take initiative, is professional, quick, creative and motivated. The ideal Executive Assistant is dedicated to the Executive and her/his success. They will report to the Chief of Staff, and work closely with them. This role will have a high amount of visibility and will work cross-functionally across the company. The Executive Assistant is committed and has the ability to stay steps ahead of the Executive.

Requirements

4+ years experience supporting in an executive support role
Experience supporting more than one senior level executive
Proven ability to interact in a professional manner with Customers, Prospects, and Internal Team
Experience with web-based scheduling and collaboration tools
Extensive experience with arrangement of complex schedules and logistics, at times, across multiple time zones
Ability to work on multiple projects, lead priorities and accurately set expectations
Extraordinary time management skills and attention to detail
Strong planning, organizational and analytical skills
Ability to quickly learn new tools and technologies, and desire to continually learn and improve
Expectation of complete confidentiality on all business matters
Ability to effectively communicate and collaborate with a diverse range of people and job functions
Excellent verbal and written communication skills
Ability to remain energetic and positive in a fast paced and demanding environment
Excellent common sense and ability to make appropriate judgement calls autonomously
Dedicated with the ability to anticipate next steps
Works well with a variety of personalities; embraces teamwork
Adaptable - has demonstrated flexibility in a fast paced environment
Organized - has good time, space and task management skills
Proactive - has the ability to foresee problems and prevent them by taking action.
Must attend in person orientation in the Toronto office the first week of employment.

Responsibilities

Manage the daily schedule for the VP, Product Management and Chief Product Architect, coordinate domestic and international travel and process expense reports
Provide support to the VP, Product Management and Chief Product Architect in preparation for meetings
Manage daily calendar for (2) Senior Directors, Product Management
Form trusting relationships with the Executive(s) customers, team and contacts
Manage contacts for Executive(s), proactively understanding who they are, which have priority and keep track of communication needed for priority contacts
Field incoming requests; exercise strong judgment and discretion with highly confidential information
Lead, drive and execute on various team events, socials, offsite meetings, etc.
Work cross-functionally to ensure communication is efficient and clear between teams