Executive Assistant II, Amazon Privacy Services

Amazon • Seattle, WA

15d • Onsite

About The Position

Impact, visibility, growth! If you are a seasoned Executive Assistant and are
looking for an opportunity to demonstrate your organizational and strategic
acumen in a visible and mission-critical role, you should look closely at this
opportunity.

Amazon’s Stores Security (StoresSec) organization is looking for a resourceful,
innovative and driven Executive Assistant (EA) to partner closely with 2
Directors in our dynamic, customer-facing Privacy organization. We are looking
for a true strategic partner, who will provide proactive and collaborative
assistance to our executives by anticipating problems, creating contingency
plans and taking effective action with appropriate urgency in response to
situations that require quick turnaround. This role will work from our Seattle
Office and report to the Director of Security and Privacy Compliance. Our team
drives urgent, high impact compliance programs across Amazon’s consumer
businesses. We often engage with multiple Director, VP and S-team leaders so we
need someone who can partner effectively with several other executive offices in
parallel.

As an Amazon EA, you will work in a team environment, building effective working
relationships and partnering successfully with leaders of all levels inside and
outside of the organization. It’s a challenging and multi-faceted role that
requires the capacity to own a variety of projects, many with high degrees of
visibility and impact and as such, requires strong integrity and discretion in
handling confidential information, professionalism and a keen eye for detail.
The successful candidate will be highly responsive and an effective communicator
with the ability to deliver results across multiple objectives simultaneously -
often under ambiguous circumstances and competing deadlines. Other critical keys
to success in this role are a calm and unflappable demeanor and great sense of
humor.

Requirements

• 5+ years of senior level leadership support, or 3+ years of Amazon experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications

Nice To Haves

• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency
• Bachelor's degree
• Experience with end-to-end project management

Responsibilities

• Complex executive calendar management with detailed scheduling across multiple high-level calendars
• Coordination and detailed planning of extensive domestic and international travel, including organizing trip agendas and local logistics
• Timely response and appropriate escalation as security or privacy events occur
• Exec preparation, including detailed coordination of reading materials and background information to ensure executive readiness for daily events
• Completing expense reports, purchase orders, and managing corporate card purchases; participation in budget planning and tracking as needed
• Planning and coordinating team activities and events
• Serving as liaison between leadership and team members across multiple geographic regions
• Managing other core administrative activities (space planning, new-hire onboarding, organizational charts, supply ordering)

Benefits

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED