Executive Assistant I

Harris Central Appraisal District•Houston, TX

About The Position

Join an organization that values it's community and employees! The purpose of this senior-level position is to perform key administrative functions associated with the operation of the assigned division, ensuring the coordination of information and activity necessary to drive efficiency. Develops strategies, practices, and procedures necessary to support operational effectiveness. Responsible for maintaining the integrity of key division systems and information sources. Actively supports division leadership and personnel in order to improve overall results. Works with significant independence. Close date and time: March 24 at 11:59 PM EDUCATION/POSITION SPECIFIC REQUIREMENTS & WORK EXPERIENCE EDUCATION REQUIREMENTS • Bachelor’s Degree in business, public administration, or related field. An equivalent combination of education and work experience which provides the requisite knowledge, skills, and abilities may be considered. WORK EXPERIENCE • 12+ years’ administration experience JOB RESPONSIBILITIES This information is intended to be descriptive of the key responsibilities of the job. The list of essential functions below does not identify all duties performed by any single incumbent in this job. General Responsibilities (Broad responsibilities that are consistent across job families) • Partner with staff throughout the organization to get input on programs. • Ensure the delivery of high-quality processes. • Motivate staff and provide guidance to staff, management, and leadership. • Communicate effectively and interact with all stakeholders. • Demonstrate effective management techniques and practices, including: planning, implementing and assessing results. • Demonstrate a strong sense of confidentiality and professionalism regarding personnel information and sensitive subjects. • Provide and receive positive and negative feedback in a consistent, professional, and respectful manner. • Communicate and manage sensitive and sometimes difficult information in a professional, composed, and confident manner. • Effectively manage multiple projects simultaneously. • Perform with a high level of accuracy and attention to detail and deadlines. • Serves as subject matter expert. • May be called on to supervise the work of others, delegating responsibilities as necessary. • Provides training and guidance to less experienced personnel to ensure continued development. • Maintain a commitment to the highest level of business and ethical standards and consistently display. integrity and behavior in line with the organization’s mission and values. • Maintain a strong work ethic with the ability to identify what needs to be done, complete tasks, and meet deadlines with little supervision. • Provide training and guidance to less experienced personnel. • Support special projects for the division. • Perform other duties as assigned. Position Specific Responsibilities (Division specific responsibilities) OFFICE OF CHIEF APPRAISER (EXEC PROJECT ADMIN) • Maintain Chief Appraiser’s duty calendar, ensuring he or she has ample time to meet all statutory and regulatory obligations • Collaborate on development and effective delivery of Chief Appraiser’s highest-level communications, consistently reflecting district’s core values, often without opportunity for rewrites • Document, in real time, executive-level communications (e.g., meetings and remote conferences), many of which are confidential or sensitive in nature, for review and action by the Chief Appraiser • Research and prepare executive reports and summaries for the Chief Appraiser and Board of Directors (and elected officials and agencies, as directed) • Identify and route for action time-sensitive, executive-level requirements POSITION QUALIFICATIONS & REQUIREMENTS KNOWLEDGE: • HCAD operating practices and policies • Scheduling principles • Statutory deadlines • Board of Directors requirements WORKING CONDITIONS Positions in this class typically require repetitive motions, sitting or standing for prolonged periods of time in an office setting. PHYSICAL & MENTAL REQUIREMENTS Must have sufficient mobility to visit property sites that may feature rough terrain and to work outdoors in unfavorable weather conditions. Must be able to sit or stand for extended periods of time with ability to reach, bend and move up/down on steps. Must be able to lift up to 50-pounds. The position requires considerable concentration, creativity and ability to manage time effectively. The position is subject to stress caused by a changing public environment, mandatory deadlines and heavy workload. Requires the ability to ask questions that will bring forth the information needed to make sound decisions. Equal Opportunity Employer The Harris Central Appraisal District is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. The Harris Central Appraisal District appraises taxable property for the county, cities, school districts, and more than 300 special districts such as MUDs that levy property taxes within the district's boundaries. The district appraises more than 1.7 million property parcels annually. The district also administers exemptions and special appraisals, such as productivity valuation of qualified agricultural land, and determines the taxable situs of property. • Apply online by selecting the job title and clicking on the “Apply” button. • If this is your first time applying using our online application process, you will need to create an account. • Once your account is established, you can upload your resume and follow the steps to create and submit an application. • After your application is submitted successfully, your application will be reviewed. • Should you be selected for an interview, you will be contacted by text or email. • We recognize the significance of keeping you informed about the progress of your application. While it might be challenging to speak to everyone individually, your Candidate Home page on the website shows the progress of the application. Interested in the Harris Central Appraisal District but cannot find the right opportunity at the moment? Share your resume with us for future opportunities or create an account and a job alert.

Requirements

Bachelor’s Degree in business, public administration, or related field. An equivalent combination of education and work experience which provides the requisite knowledge, skills, and abilities may be considered.
12+ years’ administration experience
HCAD operating practices and policies
Scheduling principles
Statutory deadlines
Board of Directors requirements
Must have sufficient mobility to visit property sites that may feature rough terrain and to work outdoors in unfavorable weather conditions.
Must be able to sit or stand for extended periods of time with ability to reach, bend and move up/down on steps.
Must be able to lift up to 50-pounds.
The position requires considerable concentration, creativity and ability to manage time effectively.
The position is subject to stress caused by a changing public environment, mandatory deadlines and heavy workload.
Requires the ability to ask questions that will bring forth the information needed to make sound decisions.

Responsibilities

Partner with staff throughout the organization to get input on programs.
Ensure the delivery of high-quality processes.
Motivate staff and provide guidance to staff, management, and leadership.
Communicate effectively and interact with all stakeholders.
Demonstrate effective management techniques and practices, including: planning, implementing and assessing results.
Demonstrate a strong sense of confidentiality and professionalism regarding personnel information and sensitive subjects.
Provide and receive positive and negative feedback in a consistent, professional, and respectful manner.
Communicate and manage sensitive and sometimes difficult information in a professional, composed, and confident manner.
Effectively manage multiple projects simultaneously.
Perform with a high level of accuracy and attention to detail and deadlines.
Serves as subject matter expert.
May be called on to supervise the work of others, delegating responsibilities as necessary.
Provides training and guidance to less experienced personnel to ensure continued development.
Maintain a commitment to the highest level of business and ethical standards and consistently display. integrity and behavior in line with the organization’s mission and values.
Maintain a strong work ethic with the ability to identify what needs to be done, complete tasks, and meet deadlines with little supervision.
Provide training and guidance to less experienced personnel.
Support special projects for the division.
Perform other duties as assigned.
Maintain Chief Appraiser’s duty calendar, ensuring he or she has ample time to meet all statutory and regulatory obligations
Collaborate on development and effective delivery of Chief Appraiser’s highest-level communications, consistently reflecting district’s core values, often without opportunity for rewrites
Document, in real time, executive-level communications (e.g., meetings and remote conferences), many of which are confidential or sensitive in nature, for review and action by the Chief Appraiser
Research and prepare executive reports and summaries for the Chief Appraiser and Board of Directors (and elected officials and agencies, as directed)
Identify and route for action time-sensitive, executive-level requirements