Executive Assistant I

PNC Bank • Pittsburgh, PA

1d • Onsite

About The Position

At PNC, our people are our greatest differentiator and competitive advantage in the markets we serve. We are all united in delivering the best experience for our customers. We work together each day to foster an inclusive workplace culture where all of our employees feel respected, valued and have an opportunity to contribute to the company’s success. As an Executive Assistant I within PNC's Internal Audit organization, you will be based in Pittsburgh, PA at One PNC Plaza. PNC will not provide sponsorship for employment visas or participate in STEM OPT for this position. Job Description Manages and maintains calendars of the Assistant General Auditors for Risk & Staff Services and Technology, Data & ETPM. Crafts communications and responses; update organizational charts and distribution lists. Must be proficient in Microsoft products, including, but not limited to Outlook, Teams, Share Point and One Note. Plan, book and confirm travel and process expenses. Experience with Concur a plus. Provides executive level support to managers at the management hierarchy level 3 by performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive. Responds to routine correspondence; drafts correspondence for the executive's approval and signature; schedules appointments; coordinates meetings, conferences and travel arrangements. Manages executive's calendar, committing executive's time. Facilitates the executive's work by establishing, organizing and maintaining files of correspondence, records and related materials. Information handled may include highly confidential information dealing with the long and short-range plans of the organization, personnel issues, salary information and customers. Ensures the efficiency of department operations by directing the activities of secretaries and clerical staff. Provides support by screening and routing telephone calls, mail and visitors, responding to routine questions, and obtaining and furnishing information to save the manager's time. Sets priorities for telephone calls and visitors. Prepares complex management reports/documents by gathering, organizing, summarizing and analyzing data. Controls expenses by monitoring and researching operating budget variances, balancing manager's expense account, authorizing bills for payment, and recommending equipment purchases. Provides executive level support to managers generally considered to be Division Managers by performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive. Responds to routine correspondence; drafts correspondence for the executive's approval and signature; schedules appointments; coordinates meetings, conferences and travel arrangements. Manages executive's calendar, committing executive's time. Facilitates the executive's work by establishing, organizing and maintaining files of correspondence, records and related materials. Information handled may include highly confidential information dealing with the long and short-range plans of the organization, personnel issues, salary information and customers. Ensures the efficiency of department operations by directing the activities of administrative staff. Provides support by screening and routing telephone calls, mail and visitors, responding to routine questions, and obtaining and furnishing information to save the manager's time. Sets priorities for telephone calls and visitors. Prepares complex management reports/documents by gathering, organizing, summarizing and analyzing data. Controls expenses by monitoring and researching operating budget variances, balancing manager's expense account, authorizing bills for payment, and recommending equipment purchases. PNC Employees take pride in our reputation and to continue building upon that we expect our employees to be: Customer Focused - Knowledgeable of the values and practices that align customer needs and satisfaction as primary considerations in all business decisions and able to leverage that information in creating customized customer solutions. Managing Risk - Assessing and effectively managing all of the risks associated with their business objectives and activities to ensure they adhere to and support PNC's Enterprise Risk Management Framework.

Requirements

• Must be proficient in Microsoft products, including, but not limited to Outlook, Teams, Share Point and One Note.
• Roles at this level typically require a university / college degree with < 1 year of professional experience and/or successful completion of a formal development program.
• In lieu of a degree, a comparable combination of education, job specific certification(s), and experience (including military service) may be considered.

Nice To Haves

• Experience with Concur a plus.
• Calendar Management
• Office Administration
• Organizing
• Presentation Development
• Prioritization
• Researching

Responsibilities

• Manages and maintains calendars of the Assistant General Auditors for Risk & Staff Services and Technology, Data & ETPM.
• Crafts communications and responses; update organizational charts and distribution lists.
• Plan, book and confirm travel and process expenses.
• Provides executive level support to managers at the management hierarchy level 3 by performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive.
• Responds to routine correspondence; drafts correspondence for the executive's approval and signature; schedules appointments; coordinates meetings, conferences and travel arrangements.
• Manages executive's calendar, committing executive's time.
• Facilitates the executive's work by establishing, organizing and maintaining files of correspondence, records and related materials.
• Ensures the efficiency of department operations by directing the activities of secretaries and clerical staff.
• Provides support by screening and routing telephone calls, mail and visitors, responding to routine questions, and obtaining and furnishing information to save the manager's time.
• Sets priorities for telephone calls and visitors.
• Prepares complex management reports/documents by gathering, organizing, summarizing and analyzing data.
• Controls expenses by monitoring and researching operating budget variances, balancing manager's expense account, authorizing bills for payment, and recommending equipment purchases.
• Provides executive level support to managers generally considered to be Division Managers by performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive.
• Ensures the efficiency of department operations by directing the activities of administrative staff.

Benefits

• PNC offers a comprehensive range of benefits to help meet your needs now and in the future.
• Depending on your eligibility, options for full-time employees include: medical/prescription drug coverage (with a Health Savings Account feature), dental and vision options; employee and spouse/child life insurance; short and long-term disability protection; 401(k) with PNC match, pension and stock purchase plans; dependent care reimbursement account; back-up child/elder care; adoption, surrogacy, and doula reimbursement; educational assistance, including select programs fully paid; a robust wellness program with financial incentives.
• In addition, PNC generally provides the following paid time off, depending on your eligibility: maternity and/or parental leave; up to 11 paid holidays each year; 9 occasional absence days each year, unless otherwise required by law; between 15 to 25 vacation days each year, depending on career level; and years of service.
• To learn more about these and other programs, including benefits for full time and part-time employees, visit Your PNC Total Rewards .

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level