Executive Assistant I - Assistant to Information Technology Director - Huntsville (023588)

Texas Department of Criminal Justice • Huntsville, TX

8d

About The Position

Performs complex professional assistance work for an agency executive. Work involves providing a wide variety of high-level administrative support including managing the day-to-day activities of an executive; and supervising the work of others. Works under general supervision with moderate latitude for the use of initiative and independent judgment.

Requirements

• Bachelor's degree from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE). Major course work in Business Administration, Criminal Justice, or a related field preferred. Each six months of experience as described below in excess of the required one year may be substituted for fifteen semester hours from an accredited college or university.
• One year full-time, wage-earning secretarial, administrative support, or technical program support experience.
• Knowledge of office practices and procedures.
• Knowledge of business terminology, spelling, punctuation, and grammar.
• Knowledge of applicable state and federal laws, rules, regulations, and statutes.
• Skill to communicate ideas and instructions clearly and concisely.
• Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
• Skill to interpret and apply rules, regulations, policies, and procedures.
• Skill in administrative problem-solving techniques.
• Skill to develop and evaluate administrative policies and procedures.
• Skill to review technical data and prepare technical reports.
• Skill to prepare and maintain accurate records, files, and reports.
• Skill to plan and coordinate meetings.
• Skill in the use of computers and related equipment in a stand-alone or local area network environment.
• Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs.
• Skill to train and supervise employees.
• Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.

Nice To Haves

• Computer operations experience preferred.
• Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred.
• Governmental agency experience preferred.
• Human resources experience preferred.
• Experience in the supervision of employees preferred.
• Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
• Skill to type 45 words per minute (with no more than 10 errors) preferred.

Responsibilities

• Provides administrative and technical assistance to the Director of the Information Technology Division; and provides technical guidance and advice on human resources matters to program management and staff.
• Assists in planning and preparing reports, correspondence, forms, and other documents; and reviews administrative practices and programs and assists in formulating policies to improve services provided by the division.
• Coordinates work with departments, divisions, other agencies, organizations, and the public; interprets and responds to requests for information; and maintains records and filing systems.
• Plans and schedules meetings and conferences and prepares agendas; and makes travel arrangements and prepares related documentation.
• Supervises the work of technical and administrative support staff.
• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees