Executive Assistant I - Assistant to Chaplaincy and Volunteer Services Division Director - Chaplaincy and Volunteer Services Division (023582)

Texas Department of Criminal Justice•Huntsville, TX

About The Position

Performs complex professional assistance work for an agency executive. Work involves coordinating high-level administrative operations of the division; and supervising the work of others. Works under general supervision with moderate latitude for the use of initiative and independent judgment.

Requirements

Bachelor's degree from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE). Major course work in Business Administration, Public Administration, or a related field preferred. Each year of experience as described below in excess of the required three years may be substituted for thirty semester hours from an accredited college or university on a year-for-year basis.
Three years full-time, wage-earning clerical, secretarial, administrative support, or technical program support experience.
Two years full-time, wage-earning computer operations experience.
Knowledge of office practices and procedures.
Knowledge of applicable state and federal laws, rules, regulations, and statutes.
Skill to communicate ideas and instructions clearly and concisely.
Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
Skill to interpret and apply rules, regulations, policies, and procedures.
Skill in administrative problem-solving techniques.
Skill in the use of computers and related equipment in a stand-alone or local area network environment.
Skill to develop and evaluate administrative policies and procedures.
Skill to review technical data and prepare technical reports.
Skill to plan and coordinate meetings.
Skill to prepare and maintain accurate records, files, and reports.
Skill to train and supervise employees.
Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.

Nice To Haves

Experience in the supervision of employees preferred.
Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred.
Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
Skill to type 45 words per minute (with no more than 10 errors) preferred.

Responsibilities

Provides administrative and technical assistance to the Chaplaincy and Volunteer Services Division Director
Reviews administrative practices and programs and assists in formulating policies
Assists in planning, preparing, and overseeing the preparation of correspondence, reports, and other documents
Advises agency staff on administrative matters.
Establishes and maintains liaison with agency departments and divisions, other agencies and organizations, legislative staff, and the public
Interprets and responds to requests for information.
Communicates administrative procedures, standards, and methods
Prepares and maintains manuals and publications
Assists in budget preparation
Establishes and coordinates filing, record keeping, and records management systems.
Plans and schedules meetings and conferences and prepares agendas
Makes travel arrangements and prepares related documentation.
Supervises the work of others.
Performs a variety of marginal duties not listed, to be determined and assigned as needed.