Executive Assistant - Horticulture

Universal Orlando•Orlando, FL

About The Position

JOB SUMMARY: Ensures a fluid work environment within the office of the Vice President(s) and the departments they support by performing administrative and office management duties. Uses initiative and good judgment; works independently with little supervision and maintains strict confidentiality. MAJOR RESPONSIBILITIES: Provides administrative support for the Vice President and corresponding executive(s) and department that may include typing, mailing, emailing, copying and other essential administrative duties. Maintains executive(s)’ calendar and makes all necessary arrangements for appointments and travel. Initiate and follow-up on action items for new and/or routine projects, processes, and/or policies, includes acquiring and maintaining technology needs through standard UO/UPR procedures, onboarding, sourcing, and workspace coordination Develops and maintains reports (including expense reports), databases, presentations, spreadsheets and/or files as appropriate and required. Screens/prioritizes/directs incoming calls and mail/correspondence, taking appropriate actions as necessary. Understands and actively participates in Environmental, Health & Safety responsibilities by following established UO policy, procedures, training and team member involvement activities. Performs other duties as assigned.

Requirements

3+ years of Senior Administrative Assistant experience required; or equivalent combination of education and experience.
Proficiency in Word and Excel required.

Nice To Haves

Bachelor’s degree is preferred.
Proficiency in PowerPoint and Outlook preferred.
Proficiency with telecommunication devices (e.g., iPhone) preferred.
Familiarity with UO systems is a plus.

Responsibilities

Provides administrative support for the Vice President and corresponding executive(s) and department that may include typing, mailing, emailing, copying and other essential administrative duties.
Maintains executive(s)’ calendar and makes all necessary arrangements for appointments and travel.
Initiate and follow-up on action items for new and/or routine projects, processes, and/or policies, includes acquiring and maintaining technology needs through standard UO/UPR procedures, onboarding, sourcing, and workspace coordination
Develops and maintains reports (including expense reports), databases, presentations, spreadsheets and/or files as appropriate and required.
Screens/prioritizes/directs incoming calls and mail/correspondence, taking appropriate actions as necessary.
Understands and actively participates in Environmental, Health & Safety responsibilities by following established UO policy, procedures, training and team member involvement activities.
Performs other duties as assigned.