Executive Assistant, Government Affairs & Policy

Mastercard • Washington, DC

4d • $72,000 - $113,000

About The Position

Mastercard is a global technology company in the payments industry. Our mission is to connect and power an inclusive, digital economy that benefits everyone, everywhere by making transactions safe, simple, smart, and accessible. Using secure data and networks, partnerships and passion, our innovations and solutions help individuals, financial institutions, governments, and businesses realize their greatest potential. Our decency quotient, or DQ, drives our culture and everything we do inside and outside of our company. With connections across more than 210 countries and territories, we are building a sustainable world that unlocks priceless possibilities for all.

Overview: Mastercard’s Government Affairs & Policy (GAP) team works to shape the policy environment in ways that mitigate risk, unlock growth, and promote innovation. We engage with policymakers, trade associations, and third-party voices to advocate for smart legislation, advance our brand, and support the company’s business objectives. The GAP team is seeking an Executive Assistant to provide support to three senior leaders across the United States, Latin America and the Caribbean, and Canada. The Executive Assistant will be instrumental in scheduling meetings, arranging travel, preparing expense reports, managing calendars and contracts, overseeing special projects, and maintaining departmental records. This position demands a high level of professionalism, discretion, and the capability to operate independently across multiple time zones. The ideal candidate is passionate about enhancing the customer experience, highly motivated, intellectually curious, analytical, and exhibits an entrepreneurial spirit.

Requirements

• Administrative experience within a corporate or government environment; experience interfacing with senior management and customers.
• Ability to manage multiple tasks and collaborate effectively with teams across different locations.
• Detail oriented and highly organized.
• Maintain a high level of confidentiality and discretion.
• Proficiency in Microsoft Office Suite, particularly Outlook and PowerPoint.
• Excellent oral and written communication skills in English.
• Strong team player with a results-driven mindset and high energy levels.

Responsibilities

• Calendar Management: Schedule and manage meetings across various time zones to optimize the senior leaders' time management.
• Travel Arrangements: Organize domestic and international travel, including booking flights, accommodations, and transportation, and handle visa applications when necessary.
• Administrative Support: Perform general administrative duties to support daily department operations and facilitate coordination within the team.
• Expense Reporting: Manage and prepare expense reports in compliance with the company's travel and entertainment policies.
• Purchasing: Oversee departmental purchases, invoice payments, and purchasing card reconciliation, ensuring adherence to budget and finance policies.
• Event Planning: Plan and coordinate on-site and off-site events, including logistics, guest speakers, catering, and venue bookings.
• Communication: Create and edit presentations, reports, and other communications for senior leaders.
• Meeting Agendas: Maintain and distribute agendas for various recurring team meetings.
• Ad-hoc Projects: Manage various administrative programs and utilize spreadsheets or databases to monitor departmental information.
• Research: Conduct research on complex issues and provide insights to senior leaders.
• Administrative Liaison: Serve as a liaison with internal and external stakeholders to ensure effective communication and collaboration.

Benefits

• Mastercard benefits for full time (and certain part time) employees generally include: insurance (including medical, prescription drug, dental, vision, disability, life insurance); flexible spending account and health savings account; paid leaves (including 16 weeks of new parent leave and up to 20 days of bereavement leave); 80 hours of Paid Sick and Safe Time, 25 days of vacation time and 5 personal days, pro-rated based on date of hire; 10 annual paid U.S. observed holidays; 401k with a best-in-class company match; deferred compensation for eligible roles; fitness reimbursement or on-site fitness facilities; eligibility for tuition reimbursement; and many more.
• Mastercard benefits for interns generally include: 56 hours of Paid Sick and Safe Time; jury duty leave; and on-site fitness facilities in some locations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees