Executive Assistant, Global Professional Services

Okta • San Francisco, CA

4d • Hybrid

About The Position

Secure Every Identity, from AI to Human Identity is the key to unlocking the potential of AI. Okta secures AI by building the trusted, neutral infrastructure that enables organizations to safely embrace this new era. This work requires a relentless drive to solve complex challenges with real-world stakes. We are looking for builders and owners who operate with speed and urgency and execute with excellence. This is an opportunity to do career-defining work. We're all in on this mission. If you are too, let's talk. Accelerate your career by joining the Global Profession Services’s team as an Executive Assistant. In this role, you will provide critical support to the Senior Vice President of Global Professional Services and Vice President of Strategic Delivery,, acting as a strategic partner to leadership. We are looking for an individual who excels at solving scheduling puzzles and driving work forward, and who exercises sound judgment and confidentiality, even when navigating ambiguity. Specifically, this will involve mastering complex logistics – proactively and efficiently managing calendars, coordinating global travel, coordinating with other administrative staff, and flawlessly executing events – on behalf of our leadership team.

Requirements

• Experience: 3+ years of experience as an Executive Assistant, with a strong track record of supporting multiple VP-level leaders in a fast-moving technology environment.
• Logistical Mastery: Proven expertise in managing complex, ever-changing schedules and global travel logistics using independent judgment.
• Tech & AI Savvy: Expert proficiency in Google Workspace (Calendar, Docs, Sheets, Slides), Slack, and Zoom.
• Communication: Excellent verbal and written communication skills, with the ability to build productive working relationships across all levels of the organization.
• Judgment & Discretion: You have a "vault-like" approach to confidentiality and can make sound decisions even when you don't have all the answers.

Nice To Haves

• Bonus points for experience using AI tools to accelerate workflows and improve efficiency.

Responsibilities

• Strategic Calendar Management: You won’t just schedule meetings; you will maximize executive productivity by exercising independent judgment to prioritize conflicting demands, resolving scheduling puzzles across global time zones.
• Global Logistics & Travel: Coordinate complex domestic and international travel itineraries, ensuring seamless transitions and accurate expense reporting.
• Project & Event Coordination: Drive team culture by leading the planning and execution of team offsites, socials, and special projects. You will foster community and maintain a pulse on team morale.
• Gatekeeper & Gateway: Serve as a trusted liaison between your VPs and internal/external stakeholders. You will field incoming requests with diplomacy and handle highly confidential information with absolute discretion.
• Operational Agility: Adapt to changing priorities in a fast-paced environment, providing backup support to fellow EAs to ensure the TDI administrative team runs flawlessly.

Benefits

• Okta offers equity (where applicable), bonus, and benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees