Executive Assistant, Global Health

We. Communications•New York City, NY

1d•$66,000 - $82,000•Hybrid

About The Position

The role of the Executive Assistant for the Health Team is integral to the seamless operation of the team’s daily activities. This position provides comprehensive administrative support to Senior Leaders, ensuring that all aspects of the team’s workflow run smoothly. Responsibilities span from calendar management and scheduling to handling travel and event logistics, managing calls and correspondence, coordinating team-building initiatives, and organizing critical data. Executive Assistants at We. Communications are proactive and highly organized, consistently anticipating the needs of their executives and the broader team. They excel in diplomacy and have demonstrated experience managing multiple stakeholders with discretion and professionalism. Their communication is clear, concise, and organized, enabling them to resolve conflicting priorities independently and collaborate effectively across the agency. Even under pressure and while handling multiple projects, they deliver high-quality work. This position offers a hybrid work arrangement, requiring three days per week onsite at our New York City office.

Requirements

Minimum of 5 years’ experience in a comparable, fast-paced, and demanding environment.
Proficiency in the Microsoft Office suite, including Teams, Word, Excel, and PowerPoint.

Nice To Haves

Strong organizational and prioritization skills.
Skilled in working as a team
Excellent presentation and communication skills.
Creative problem-solving capabilities.
High degree of confidentiality and discretion in all aspects of the role.
Outstanding diplomacy and a proven track record in managing diverse stakeholders.
Customer service orientation, especially in client and business environments.
Exceptional grammatical and proofreading abilities.
Ability to work more than 40 hours per week on occasion, as required by business needs.

Responsibilities

Provide dedicated support and partnership to members of the North America Health Senior Leadership Team, including managing executive email inboxes, calendars, travel arrangements, expense reports, and correspondence on behalf of the executives.
Act as the primary gatekeeper and key contact for the executive, embodying their high standards of professionalism and customer service at all times.
Conduct weekly check-ins to offer insights and additional context, supporting executive decision-making processes.
Demonstrate an understanding of the deadline-driven, detail-oriented nature of the business, consistently delivering value-added services and strengthening professional relationships.
Take ownership of logistics for business travel, new business presentations, marketing sponsorships, team-building activities, client and team gifting, and more.
Manage and secure key dates, locations, catering, transportation, lodging, dining reservations, and venue resources.
Confirm attendance with participants and liaise with internal teams to ensure the success of events.
Draft and send correspondence to staff on behalf of the executive as needed.
Conduct the monthly review and analysis of the New York office budget reports for the NYC General Manager.
Research relevant or industry-specific data and information as required, and assist in drafting, composing, editing, and proofreading reports.
Liaise with teams throughout the agency to provide relevant information and resources on both a reactive and proactive basis.
Follow up after meetings as directed by executives.
Provide influencers, clients, and team members with pertinent information and resources, ensuring effective follow-up post-meetings as directed by the executive.

Benefits

Comprehensive benefits program including medical, dental, and vision coverage
Pretax accounts including HSA (company match), Medical & Dependent Care FSA
Generous time off including PTO, Holidays, Annual Wellness Break, Summer Fridays and Personal Days
Short & Long-Term Disability, paid by company
Parental Leave, up to 12 weeks for birthing and non-birthing parent
Caregiver Leave, up to 2 weeks to help eligible family member with serious health condition
Community Engagement, up to 24 hours
Bi-annual Wellness Credits, up to $300 per year
Support with home office equipment
Monthly Technology Credit (to offset internet / phone costs)
401(k) Traditional and Roth options with company match
Learning and Development Programs for our employees