Executive Assistant, Global Creative

Walmart

About The Position

Welcome to Warner Bros. Discovery… the stuff dreams are made of. Who We Are… When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next… From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive. Your New Role... Warner Bros. Distributing Inc. seeks an Executive Assistant II for the Creative Advertising department. Provides assistance and support to the SVP, Global Creative Strategy, SVP, Global Creative Content and VP, Global Creative Strategy.

Requirements

3 years' experience in marketing, creative advertising and entertainment preferred.
Experience in marketing, creative advertising, and entertainment preferred.
High School diploma or equivalent required.
Typing at 50 wpm required.
MAC proficiency required.
Proficiency with MS Word, Excel and Outlook required.
Must have knowledge of file set-up, maintenance, filing procedures, basic math, spelling, grammar, punctuation, English usage, and report and letter formats.
Must be able to communicate effectively and tactfully with persons on all levels, in person and on the telephone.
Must have excellent follow-up and follow-through skills.
Must have the ability to pay close attention to detail and understand written and oral instructions.
Must have the ability to organize and schedule work effectively.
Must be able to handle multiple tasks and work well under time constraints.
Must be able to work in a fast-paced environment.

Nice To Haves

Bachelor’s degree preferred.
Familiarity with budgets helpful.
Proficiency in major desktop publishing applications a plus.
Knowledge of graphic design principles, practices, formats, typography, printing and layout helpful.
Knowledge of Adobe Creative Suite a plus.

Responsibilities

Performs various administrative duties for both SVPs, VP and the Creative team, including answering phones, placing calls, responding to inquiries, directing calls and requests as appropriate, ordering and maintaining supplies, maintaining files, records and logs, scheduling meetings, updating/maintaining calendars and schedules of projects/deadlines, opening and distributing mail, requesting couriers/deliveries/drive-ons, etc.
Manages SVPs and VP’s expense reports; submits expenses and tracks activity/status (submitted, paid).
Organizes/arranges business travel.
Greets clients, talent, creative staff, and executives.
Assists in the material delivery for enhanced media buys including assisting in the creation of tool kit materials
Assists with administrating the PIX system including but not limited to creating playlists, sending playlists, adding vendors, adding individual users
Assists in compiling print PDFs, tracking status, recording notes, and building Bluescape presentations for meetings
Assists in the logging of incoming and outgoing creative materials
Maintains project lists, vendor lists, contact lists, schedules, scripts, and status updates/reports, etc.
Assists Creative team in maintaining / tracking individual film budgets; including but not limited to updating Film Budget Logs, Approving Purchase Order Requests, Logging PO#’s, Confirming Goods Receipts, ABL Reports
Performs research as needed.
Performs related duties or projects as assigned.
Ability to work Overtime and Weekends.