Executive Assistant, Founders

Alchemy•San Francisco, CA

9d•Onsite

About The Position

We are seeking an Executive Assistant to support the founder in San Francisco directly. You'll be our right-hand person and a force multiplier for us. This is a super critical and exciting time for Alchemy - we’re an incredibly close family of 260, with massive global scale (powering $150+ billion in transactions), and hyper-scaling the company. 🚀 Together, we will make magic over the next year as we enter the most exciting chapter of the journey yet! The Executive Assistant position is a high-exposure role—you will interact with our investors , advisors, execs, partners, and more. Your day-to-day will consist of working closely with the founders to manage all aspects of our Alchemy lives. Responsibility and ownership is unbounded - planning complex projects, designing and upgrading systems for optimizing our effectiveness, expanding the surface area and depth of our business relationships - infinite room for growth. You’ll work closely with the founder of Alchemy on a daily basis, have massive ownership and creative liberties, and continually take on more and more responsibility. You’ll get to see firsthand how a $10B company runs and have a huge role in shaping the future of our lives.

Requirements

4+ years of work experience, 2+ years directly supporting Executives
Live in the Bay Area: We have an in-person culture, and it’s an absolute blast. To be an effective team, we need to operate together in person daily.
Integrity: You will have access to more of my sensitive information - both Alchemy and personal - than anyone else. Trust and integrity is an absolute must.
Easy To Work With: We hugely value working with people who are relaxed and friendly while also being intense and absolute hustlers. Our lives are crazy and only getting crazier (in the best way possible :). You need to be able to go with the flow, laugh when it seems the hardest, and remember that everything always works out for the best!
Creativity: Come up with ways of doing things that other people said weren’t possible. There is always a way.
Strategic Thinking: How do we accomplish 10x what we’re doing today? Planning out a long-term roadmap, figuring out how to automate everything, and executing on short-term solutions in tandem - how can we constantly improve?

Responsibilities

Execution / Hustle: High energy and a bias towards action is a must. You don't wait to be told what to do - by then you've already done it. Where other people see barriers, you find a way.
Highly Organized: To do this, you’ll need to combine high-level strategic planning with a maniacal focus on detail and progress. You’ll need to anticipate issues and proactively handle them.
Stellar Communication: You’ll be in constant communication with our Head of Sales - this is the key to a great team. Giving them a great experience is ultra-important. High-quality written and verbal communication is absolutely key to success.
Manages the daily schedule and coordinates logistics for all internal and external meetings, proactively managing conflicts and understanding the Head of Sales's priorities.
Triages and prioritizes asks from their direct reports, investors, and the broader team; and exercises strong judgment and discretion with highly confidential information.
Schedules and coordinates logistics for speaking engagements, conferences, or other special events (both onsite & offsite).
Work cross-functionally to ensure clear, efficient communication between teams.
Creates, scales, and owns processes for the executive office.
Must have an organized approach and know how to prioritize and coordinate multiple work activities in a fast-paced environment.
Sets best practices on the admin team as a mentor and a leader.
Helps the team work efficiently together, and partners with other leaders on career & growth plans for the admin team.
Handles other administrative tasks, such as ordering lunch, planning business travel, processing expenses, and checking meeting times, etc.
Has the ability to “ think ahead” of needs. This person will anticipate potential issues and handle them independently or assemble the right group to resolve them.
Is able to quickly build trust and rapport with the Head of Sales and their immediate team, and can influence and push back when necessary.