Executive Assistant, Founders

Alchemy-posted 1 day ago
Full-time • Mid Level
Onsite • New York, NY
101-250 employees
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We are seeking an Executive Assistant to support the founder in New York directly. You'll be our right-hand person and a force multiplier for us. This is a super critical and exciting time for Alchemy - we’re an incredibly close family of 260, with massive global scale (powering $150+ billion in transactions), and hyper-scaling the company. 🚀 Together, we will make magic over the next year as we enter the most exciting chapter of the journey yet! The Executive Assistant position is a high-exposure role—you will interact with our investors, advisors, execs, partners, and more. Your day-to-day will consist of working closely with the founders to manage all aspects of our Alchemy lives. Responsibility and ownership is unbounded - planning complex projects, designing and upgrading systems for optimizing our effectiveness, expanding the surface area and depth of our business relationships - infinite room for growth. You’ll work closely with the founder of Alchemy on a daily basis, have massive ownership and creative liberties, and continually take on more and more responsibility. You’ll get to see firsthand how a $10B company runs and have a huge role in shaping the future of our lives.

  • Execution / Hustle: High energy and a bias towards action is a must. You don't wait to be told what to do - by then you've already done it. Where other people see barriers, you find a way.
  • Highly Organized: To do this, you’ll need to combine high-level strategic planning with a maniacal focus on detail and progress. You’ll need to anticipate issues and proactively handle them.
  • Stellar Communication: You’ll be in constant communication with our Head of Sales - this is the key to a great team. Giving them a great experience is ultra-important. High-quality written and verbal communication is absolutely key to success.
  • Manages the daily schedule and coordinates logistics for all internal and external meetings, proactively managing conflicts and understanding the Head of Sales's priorities.
  • Triages and prioritizes asks from their direct reports, investors, and the broader team; and exercises strong judgment and discretion with highly confidential information.
  • Schedules and coordinates logistics for speaking engagements, conferences, or other special events (both onsite & offsite).
  • Work cross-functionally to ensure clear, efficient communication between teams.
  • Creates, scales, and owns processes for the executive office. Must have an organized approach and know how to prioritize and coordinate multiple work activities in a fast-paced environment.
  • Sets best practices on the admin team as a mentor and a leader. Helps the team work efficiently together, and partners with other leaders on career & growth plans for the admin team.
  • Handles other administrative tasks, such as ordering lunch, planning business travel, processing expenses, and checking meeting times, etc.
  • Has the ability to “ think ahead” of needs. This person will anticipate potential issues and handle them independently or assemble the right group to resolve them.
  • Is able to quickly build trust and rapport with the Head of Sales and their immediate team, and can influence and push back when necessary.
  • Live in the New York City: We have an in-person culture, and it’s an absolute blast. To be an effective team, we need to operate together in person daily.
  • Integrity: You will have access to more of my sensitive information - both Alchemy and personal - than anyone else. Trust and integrity is an absolute must.
  • Easy To Work With: We hugely value working with people who are relaxed and friendly while also being intense and absolute hustlers. Our lives are crazy and only getting crazier (in the best way possible :). You need to be able to go with the flow, laugh when it seems the hardest, and remember that everything always works out for the best!
  • 4+ years of work experience, 2+ years directly supporting Executives
  • Creativity: Come up with ways of doing things that other people said weren’t possible. There is always a way.
  • Strategic Thinking: How do we accomplish 10x what we’re doing today? Planning out a long-term roadmap, figuring out how to automate everything, and executing on short-term solutions in tandem - how can we constantly improve?
  • Medical, Dental, & Vision
  • Gym Reimbursement
  • Home Office Build-out Budget
  • In-Office Group Meals
  • Wellbeing & Mental Health Perks
  • Learning & Development Stipend
  • Company Sponsored Conferences & Events
  • HSA and FSA Plans
  • Fertility Benefits
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