Executive Assistant for the Office of Development

City of New York•New York City, NY

About The Position

About the Agency: The New York City Department of Housing Preservation Development (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city’s neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love. - We maintain building and resident safety and health - We create opportunities for New Yorkers through housing affordability - We engage New Yorkers to build and sustain neighborhood strength and diversity. HPD is entrusted with fulfilling these objectives through the goals and strategies of “Housing Our Neighbors: A Blueprint for Housing and Homelessness,” Mayor Adams’ comprehensive housing framework. To support this important work, the administration has committed $5 billion in new capital funding, bringing the 10-year planned investment in housing to $22 billion the largest in the city’s history. This investment, coupled with a commitment to reduce administrative and regulatory barriers, is a multi-pronged strategy to tackle New York City’s complex housing crisis, by addressing homelessness and housing instability, promoting economic stability and mobility, increasing homeownership opportunities, improving health and safety, and increasing opportunities for equitable growth. ________________________________________ Your Team: The Office of Development (DEV) leads the agency’s effort to create and preserve affordable housing as a critical part of Housing Our Neighbors: A Blueprint for Housing and Homelessness in collaboration with other HPD offices as well as other city, state and federal agencies. DEV is comprised of eight divisions that administer a range of programs. These divisions include New Construction Finance, Special Needs Housing, Housing Incentives, Building and Land Development Services (BLDS), Homeownership Opportunities and Preservation, Preservation Finance, Compliance and Enforcement and Portfolio Management and Conversions. The Executive Assistant for the DEV team will directly report to the Deputy Commissioner for Development and will assist with all administrative tasks as assigned. Your Impact: As the Executive Assistant for the Dev Exec team, you will provide support to the Deputy Commissioner as well as operational support for Office of Development as a whole. Your Role: In your role as Executive Assistant, you will support the Deputy Commissioner and the Office of Development team. The ideal candidate will have experience supporting management and will be proficient in Microsoft Office Suite.

Requirements

Ability to write, speak clearly and interact professionally
Proficient use of Microsoft Word, Excel and Outlook
Strong multi-tasking, organizational and time-management skills
Ability to maintain office and files well labeled and easily accessible at all times
A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Nice To Haves

The right candidate will have strong interpersonal, communication and computer skills, as well as experience working in a fast-paced and dynamic environment.
The candidate should be able to assess and anticipate the Assistant Commissioner’s needs and be comfortable with making independent decisions.

Responsibilities

Providing clerical support to the staff in the Executive Office.
Managing the day-to-day administrative needs of the Office of Development
Maintaining Deputy Commissioner’s calendar by planning and scheduling staff meetings and conferences
Answering and directing phone calls and welcoming guests and visitors in person
Preparing Deputy Commissioner with key items on a daily basis in anticipation of meetings and events
Helping to manage and send out correspondence and responses to public inquiries for the Office
Maintaining office supply inventory and orders supplies as needed for the Division
tracking workflow across the Division
assisting with operational projects
assisting the Deputy Commissioner and Assistant Commissioners and others with time-sensitive research and report production and additional administrative activities as required.