Executive Assistant – Finance & Operations Location: Central Office Reports to: CFO/Executive Director – Finance & Operations Summary of Role The Finance Executive Assistant supports the CFO/Executive Director (Finance & Operations) by providing high-level administrative support, operational coordination, and project management. This role requires top-tier organizational skills, discretion, and the ability to manage complex schedules and initiatives with professionalism and confidentiality. Position Status & Schedule Full-Time (40 hours) Salary, Exempt Monday through Friday: may include evenings and weekends Christmas, Easter, Pursuit Weeks, and Dream Team Appreciation service dates are required workdays. Other events will be required outside of your regular schedule; you will be informed in advance of these requirements. Essential Functions & Responsibilities Leadership Serve as liaison between executive leadership and teams, fostering alignment, and follow-through Coordinate strategic planning sessions and ensure execution of initiatives with clarity and excellence Ensure proper information flow and communication across leadership levels Facilitate meetings, align schedules, and manage the needs for shared commitments between CFO and Celebration Leadership Teams Demonstrate executive presence and high emotional intelligence in representing the Finance office Partner in the planning and logistics of executive-level gatherings, stewarding hospitality and guest relations for visiting pastors, partners, and guests to create meaningful experiences and excellent environments Build and maintain relational equity across departments and ministry teams Anticipate leadership needs and proactively address challenges with grace and discretion Administrative Manage complex executive calendars with precision, ensuring strategic alignment and effective time management; ensure Executive Director’s schedule and priorities run smoothly. Prepare and manage agendas, materials, presentations, and minutes for recurring (e.g. Team Meetings) and strategic meetings (e.g. Board Meetings). Track and follow up on meeting outcomes, ensuring task completion and project momentum. Optimize administrative processes and implement systems that improve productivity and communication. Coordinate conference calls and external meetings. Manage meeting logistics, including room setup, technology requirements, and materials distribution. Draft and coordinate executive-level communication, reports, briefings, and internal updates with clarity and professionalism. Assist Executive Director (in his role as ACU Board Member) with Austin Christian University (ACU) resources, presentations, and materials as assigned. Process and reconcile expenses, manage executive credit cards, and support budget tracking in alignment with organizational financial processes. Maintain high standards for confidentiality when handling sensitive organizational information. Contribute to the overall successful of Celebration Church by performing other duties as assigned.