Executive Assistant, EVP Asset Management

Ventas•Chicago, IL

51d•$90,000 - $125,000•Hybrid

About The Position

The Executive Assistant role is responsible for providing high-level administrative support to the Executive Vice President of Senior Housing Asset Management and their leadership team. This is a high-visibility, fast-paced role requiring exceptional discretion, flexibility, and professionalism. Key responsibilities include, but are not limited to: Manage complex calendars for the EVP and leadership team, including scheduling, rescheduling, and prioritizing meetings across time zones; anticipate changes and proactively adjust logistics. Coordinate internal and external meetings, including agendas, supporting materials, catering, and technology setup; may attend meetings to capture notes and prepare follow-up documentation. Arrange domestic and occasional international travel, including flights, hotels, ground transportation, and itineraries; ensure seamless execution and timely updates. Prepare and submit expense reports in compliance with company policy; track reimbursements and resolve discrepancies. Draft, edit, and format emails, memos, presentations, and reports using Microsoft Office Suite (especially Outlook, PowerPoint, and Excel); ensure accuracy, professionalism, and alignment with executive tone. Serve as a liaison between the EVP, internal teams, and external stakeholders; manage communications with discretion and professionalism. Welcome and host guests and visitors; coordinate logistics for visiting executives, clients, and partners. Support ad hoc initiatives and cross-functional projects as assigned; conduct research and assemble materials for executive briefings and presentations.

Requirements

Bachelor's degree or equivalent experience in Business Administration, Communications, or related field.
Minimum of 5 years of experience as an Executive Assistant providing direct support to executive-level leaders (C-suite, EVP/SVP, or equivalent), ideally within financial services, asset management, or professional services.
Must be located in Chicago, IL surrounding area or willing to relocate for the duration of employment.
Willingness to adapt and thrive in a blended work environment with 3-days in office, seamlessly transitioning between remote work and in-office operations.
Flexibility to extend working hours as needed to meet the on-call demands of senior leadership, including after-hours communication and coordination.
Advanced proficiency in Microsoft Office Suite, especially Outlook, PowerPoint, and Excel.
Proven ability to manage multiple priorities in a fast-paced, high-pressure environment.
Strong written and verbal communication skills with high level of integrity, discretion, and professionalism.
Must be legally authorized to work in the United States without need for employer sponsorship now or in the future.