Executive Assistant to Nasdaq’s EVP & CIO / CTO

ADTM Adenza Technology de Mexico S de RL de CV • New York City, NY

4d • $95,000 - $124,000 • Hybrid

About The Position

As an Executive Asssistant reporting to Nasdaq’s EVP & CIO/CTO you’ll play a critical role in enabling the CTO and senior technology leaders to operate efficiently across a fast-paced, innovation-driven environment. The ideal candidate will be a proactive problem solver with exceptional communication skills and a keen attention to detail. Key Responsibilities Provide primary administrative support to the CTO, and one additional senior technology executive, with light-touch support for two other leaders. Serve as a liaison across internal teams, external partners, and senior stakeholders, ensuring timely and professional communication. Manage complex calendars, including scheduling meetings, coordinating travel, and organizing technology leadership events and forums. Prepare meeting agendas, materials, and follow-up actions; ensure alignment across cross-functional initiatives. Welcome and host guests, clients, and vendors in person and via phone, representing the CTO’s office with professionalism and warmth. Maintain confidentiality and handle sensitive information with discretion. Provide backup support to other executive assistants as needed. Help coordinate travel and event support for Nasdaq's band NLX.

Requirements

• Minimum of 2 years’ experience supporting senior executives, preferably in a technology or innovation-focused environment.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong organizational, project management, and multitasking skills.
• Exceptional written and verbal communication abilities.
• Detail-oriented with a high level of accuracy and accountability.
• Comfortable navigating business systems and approval workflows.
• Ability to thrive in a fast-paced, dynamic environment and adapt to shifting priorities.
• A collaborative mindset and a proactive approach to problem-solving.

Responsibilities

• Provide primary administrative support to the CTO, and one additional senior technology executive, with light-touch support for two other leaders.
• Serve as a liaison across internal teams, external partners, and senior stakeholders, ensuring timely and professional communication.
• Manage complex calendars, including scheduling meetings, coordinating travel, and organizing technology leadership events and forums.
• Prepare meeting agendas, materials, and follow-up actions; ensure alignment across cross-functional initiatives.
• Welcome and host guests, clients, and vendors in person and via phone, representing the CTO’s office with professionalism and warmth.
• Maintain confidentiality and handle sensitive information with discretion.
• Provide backup support to other executive assistants as needed.
• Help coordinate travel and event support for Nasdaq's band NLX.

Benefits

• We’re proud to offer a competitive rewards package that is meaningful, recognizes the unique needs of our employees and their families and incentivizes employees for their contribution to Nasdaq’s overall success.
• The base pay range for this role is $95,000 - $124,000.
• In addition to base salary, Nasdaq provides a generous annual bonus/commission (short-term incentive), and equity (long-term incentive), comprehensive benefits, and opportunity for growth.
• Exact compensation may vary based on several job-related factors that are unique to each candidate, including but not limited to: skill set, experience, education/training, business needs and market demands.
• Nasdaq’s programs and rewards are intended to allow our employees to: Secure Wealth: 401(k) program with 6% employer match, Employee Stock Purchase Program with 15% discount, Student loan repayment program up to $10k, Company paid life and disability plans, Generous paid time off Prioritize Health: Comprehensive medical, dental and vision coverage, Health spending account with employer contribution, Paid flex days to support mental wellbeing, Gym membership discounts Care for Family : Hybrid home/office schedule (for most positions), Paid parental leave, Fertility benefits, Paid bereavement leave Connect with Community: Company gift matching program, Employee resource groups, Paid volunteer days Grow Career: Education Assistance Program, Robust job skills training and Professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees