Executive Assistant & Event Planner

FWM PAYROLL CLEARING INC•Atlanta, GA

6d•Onsite

About The Position

The Executive Assistant (EA) to the SVP of Operations provides high-level administrative, operational, and logistical support to the SVP and their leadership team to ensure smooth daily operations and the successful execution of organizational priorities. This role also serves as backup to the EA to the President, assisting with key corporate events and providing continuity during absences or peak periods. In addition, this position manages general office administrative duties to maintain an efficient, organized, and well-equipped office environment. The ideal candidate is proactive, highly organized, and comfortable balancing executive-level support with hands-on office management responsibilities.

Requirements

5+ years of executive support experience, including direct support to senior leadership.
Experience balancing executive support with administrative or office management responsibilities.
Strong organizational and project management skills, with the ability to prioritize competing demands.
Professional communication skills with strong attention to detail.
Proficiency with Microsoft Office Suite, Google Workspace, and collaboration tools.
Ability to travel periodically for corporate events.

Nice To Haves

Prior event planning, budgeting, and/or logistics coordination experience.
Experience supporting more than one executive or department.
Familiarity with privately-held company or family office.
Bachelor degree or minimum Associates Degree.

Responsibilities

Manage complex calendars and coordinate meeting planning, logistics, and materials.
Monitor operational initiatives; prepare reports, distribute and track tasks in a timely fashion to ensure deadlines are met.
Coordinate travel and itineraries; process expense reports and vendor invoices.
Serve as a point of contact for internal teams and external partners on behalf of the SVP.
Serve as cross-trained backup to the President’s EA to ensure continuity of executive support.
Provide support for the President’s calendar, communication preparation, prioritization of requests, and ad hoc administrative needs.
Assist with board-related materials and confidential documentation as assigned.
Assist with planning and operational execution of major corporate events (e.g., annual meetings, leadership conferences, strategic retreats).
Assist with event logistics, vendors, materials, and on-site troubleshooting.
Travel to 3–4 corporate events annually, with occasional additional travel as business needs require.
Serve as the primary on-site contact for day-to-day office operations.
Receive and distribute mail and packages; manage courier services.
Maintain office supply inventory and proactively restock as needed.
Submit and track facility and maintenance requests, coordinate with building management and service providers.
Assist with office equipment upkeep, vendor coordination, and service scheduling.
Ensure shared spaces remain organized, functional, and presentable.