Executive Assistant- DTC Marketing

Warner Bros Discovery Inc•Culver City, CA

54d

About The Position

An exceptional Executive Assistant to provide high-level strategic and operational support to our Chief Marketing Officer (CMO) at Warner Bro. Discovery. This is a pivotal role at the heart of our global marketing organization, designed for a sharp, resourceful, and forward-thinking professional who excels in driving executive productivity and organizational excellence. This is not just an administrative role-we are looking for a trusted partner who can anticipate needs, streamline operations, and act as a key liaison across internal and external stakeholders. If you're energized by fast-paced environments, thrive on precision and confidentiality, and are passionate about empowering leadership at the highest level, we want to hear from you.

Requirements

Minimum of 5 years of experience in a fast-paced entertainment or marketing organization.
Prior executive administrative experience in entertainment or high-paced corporate environments required.
High School Diploma required; BA/BS degree preferred.
Experience with travel and expense systems; Concur experience is a strong plus.
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Keynote, Zoom, and other communication platforms.
Strong interpersonal skills; able to communicate clearly and positively with individuals at all levels across Warner Bros. Discovery.
Proven ability to manage confidential and sensitive information with discretion and professionalism.
Proactive problem-solver with a collaborative mindset; willing to take initiative and assist where needed.
Intellectually curious with the ability to look beyond immediate tasks and anticipate broader needs.
Detail-oriented with excellent comprehension of written and verbal instructions.
Flexible and adaptable in a dynamic work environment with shifting priorities.
Capable of managing multiple tasks efficiently and meeting tight deadlines.
Occasional travel will be required as needed.
Experience supporting or collaborating with teams across various regions and time zones is required.

Nice To Haves

BA/BS degree preferred.
Concur experience is a strong plus.
Strong writing skills and experience preparing high-quality presentations (PowerPoint and/or Keynote) is a plus.

Responsibilities

Manage the CMO's calendar, scheduling meetings with internal and external stakeholders at all levels; exercise judgment and professionalism to ensure an efficient and productive schedule.
Respond promptly to real-time requests from the CMO and pivot seamlessly between tasks as needed.
Manages telephone calls, emails, and Slack messages with professionalism, discretion, and a high level of confidentiality.
Conduct daily briefing calls with the CMO to align on calendar and priorities.
Prepare reports and presentations for special projects, proofread documents for accuracy, grammar, formatting, and alignment with intended audience.
Act as a liaison between the CMO and internal/external business leaders, facilitating clear and timely communication.
Coordinate domestic and international travel, including itineraries, approvals, and accommodations, ensuring cost-effectiveness and compliance with company policies.
Review and reconcile incoming travel and expense reports for accuracy and policy compliance; submit timely and complete T&E expense reports.
Schedule and support meetings, including AV/video conferencing setup, room preparation, and visitor pass coordination.
Attend in-person meetings as necessary; organize and manage monthly departmental All Hands meetings.
Take and distribute meeting notes, track action items, and follow up on deadlines to ensure completion.
Support new hire onboarding by coordinating IT and office space needs, ordering equipment, and ensuring a smooth setup process.
Maintain distribution lists, digital and physical filing systems, office supplies, and equipment.
Proactively identify and solve problems, acting with a high degree of autonomy and initiative.