Executive Assistant - Discovery and Development Technologies

The businesses of Merck KGaA, Darmstadt, Germany•Billerica, MA

1d•Onsite

About The Position

EMD Serono in Billerica, MA, is seeking an Executive Assistant to support the Senior Vice President (SVP), Head of Discovery and Development Technologies (DDTech). In this position, you will deliver high-level administrative assistance to the SVP in the US and ensure the office operates smoothly. The Executive Assistant will manage a variety of administrative and executive support tasks, working independently with minimal supervision. Confidentiality, professionalism, flexibility, and adaptability in a fast-paced environment will be essential, along with the ability to proactively anticipate needs and offer solutions.

Requirements

High School diploma or GED
5+ years of administrative experience supporting senior level management

Nice To Haves

Experience in pharmaceutical or healthcare industry
Strong organizational and time-management skills
Experience working across time zones (domestically and globally)
High level of professionalism, confidentiality, and discretion
Ability to handle multiple tasks and prioritize effectively in a fast-paced environment
Strong problem-solving skills and attention to detail
Proactive and detail-oriented with excellent communication skills (verbal and written)
Proficiency in social media versatility: experienced in both creating and capturing engaging content for various platforms, with strong text-based communication skills
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
Ability to work independently and as part of a team
German language skills

Responsibilities

Manage the SVP’s calendar, schedule meetings, and coordinate travel arrangements
Prepare and edit correspondence, communications, presentations, and other documents
Handle incoming and outgoing communications, including emails, team calls, and mail
Plan, organize, and coordinate meetings, conferences, and events
Prepare agendas, take meeting minutes, and follow up on action items
Ensure the SVP is well-prepared for meetings with relevant materials and information
Assist in the planning and execution of projects and initiatives led by the SVP
Track progress and provide updates on key projects and deadlines
Act as a liaison between the SVP and internal/external stakeholders
Build and maintain positive relationships with key contacts and departments
Handle sensitive information with the utmost confidentiality and discretion
Maintain professionalism and a high level of confidentiality in all interactions
Maintain a close collaboration with the Executive Assistant based in Darmstadt