Executive Assistant, Development

Bedford Stuyvesant Rest • New York, NY

4d • $37 - $41

About The Position

The Executive Development Assistant plays an essential role in supporting all areas of Restoration’s fundraising program, including institutional, corporate, individual, and Board giving. This position provides vital administrative, research, and database support; assists with sponsorship logistics, membership program execution; and contributes to the success of philanthropic engagement.

This role is ideal for someone with 5 years of administrative or customer service experience who is excited about a future in development, is exceptionally organized, has confidence and skill working with senior leaders and brings a donor-centered approach. Reporting to the Chief Advancement Officer (CAO), this role will interface with all departments, volunteers, donors and team of consultants.

Requirements

• A Bachelor's degree is required.
• 5 years’ experience providing high level administrative support preferably in a nonprofit, governmental or other highly matrixed organization.
• Confidence speaking to a wide range of stakeholders at various levels within an organization.
• Ability to troubleshoot with minimal supervision.
• Impeccable attention to detail.
• Skilled in Microsoft Office, Google suite, and savvy use of CRM systems.

Nice To Haves

• Prior experience working with consultants is desirable.

Responsibilities

• Provide critical administrative support to the chief advancement officer.
• Manage CAO schedule including calls and meetings with cross functional team leads.
• Organize department-wide systems and ensure efficient processes and timely completion of tasks.
• Organize departmental meetings with internal and external stakeholders with a propensity to reflect accurate notes and action items.
• Prepare and gather support materials for donor meetings, including analytics reports, for Board Committee meetings, and other projects as needed.
• Track and monitor donor stewardship activities in partnership with the CAO and office of the president monthly.
• Review donor stewardship activities with the CAO and assist in the execution of next steps, follow-up calls, and donor requests for information across the lifecycle of donor engagement.
• Manage communications between CAO and board committees.
• Generate quarterly reports in support of board meetings and committee briefings.
• Provide astute proofing and editing for grant submissions and maintain an updated schedule of grant reporting deadlines.
• Ensure donor and prospect research is reflected in the donor database as requested.
• Help with data management, planning, promotion, and execution of cultivation events, corporate and individual volunteering and signature fundraising events.
• Support event logistics, including managing RSVPs, check-in, donor communications, and onsite hospitality.
• Assist with dissemination of donor communications and annual renewal appeal.
• Liaise with grantwriter and CAO to reflect current grantmaking opportunities from corporations, public and private foundations on departmental tracker.
• Maintain the schedule for grants submission in real time and establish a process for reminders/alerts for deadlines, submission requirements, software needs and required attachments/organizational documents.
• Performs other duties as assigned.

Benefits

• Health/medical, dental and vision coverage, 12 paid holidays, a generous PTO bank of 4 weeks, paid sick leave, employee discount program, 403-B retirement plan, employee assistance program, commuter benefits programs, and other forms of leave and benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level