Executive Assistant (Contract)

Metropolis Technologies, Inc.•New York, NY

35d•$95,000 - $115,000•Onsite

About The Position

Metropolis is an artificial intelligence company that uses computer vision technology to enable frictionless, checkout-free experiences in the real world. Today, we are reimagining parking to enable millions of consumers to just "drive in and drive out." We envision a future where people transact in the real world with a speed, ease and convenience that is unparalleled, even online. Tomorrow, we will power checkout-free experiences anywhere you go to make the everyday experiences of living, working and playing remarkable - giving us back our most valuable asset, time. Metropolis is seeking a Contract Executive Assistant to provide critical temporary support for 6+ months, directly supporting three of our Co-Founders. You will play a critical role in optimizing their time, managing complex calendars, and ensuring seamless day-to-day operations. This role is ideal for a highly organized, proactive professional who thrives in a fast-paced, dynamic environment. You will manage scheduling, travel logistics, meeting preparation, and communication flow across three busy executives, enabling them to focus on driving Metropolis' strategy, culture, and integration initiatives.

Requirements

Ability to provide temporary support for 6+ months
4+ years of experience supporting senior executives, preferably in a high-growth or fast-paced environment
Experience supporting multiple executives, ideally founders or C-suite leaders at large enterprise companies
Exceptional verbal and written communication skills
Strong calendar and scheduling management skills, with proven ability to manage competing priorities across multiple leaders
Excellent organizational skills, attention to detail, and ability to anticipate needs
Strong communication and interpersonal skills; comfortable interacting with senior leaders and external partners
Proven ability to prioritize tasks and manage time efficiently in a dynamic environment
Proficient in Google Workspace and Asana; ability to quickly learn new tools and systems

Responsibilities

Provide high-level calendar management for three Co-Founders, including scheduling, coordinating, and confirming meetings with internal and external stakeholders
Anticipate and resolve scheduling conflicts across all three leaders, ensuring appropriate time for preparation, travel, and follow-ups
Coordinate travel arrangements, including flights, accommodations, transportation, and itineraries, aligned with executive preferences and company policies
Prepare executives for meetings by gathering materials, researching attendees, and ensuring all logistics are in place
Track and follow up on key action items and priorities across strategy, culture, and integration workstreams
Facilitate communication between executives, teams, and external partners, providing timely updates and ensuring clarity on schedules and priorities
Partner closely with our Administrative Director and other administrative staff to align leadership calendars and maintain consistent operating cadences
Process expense reports, invoices, and other administrative tasks to support smooth executive operations
Maintain discretion and confidentiality when handling sensitive company information
Represent Metropolis professionally in all interactions, creating a positive and seamless experience for employees, partners, and stakeholders