Executive Assistant & Communications Manager

African Community Housing and Development•SeaTac, WA

About The Position

ACHD is seeking a senior-level Executive Assistant & Communications Manager to serve as a trusted operational and communications partner to organizational leadership. This role blends high-level executive support, strategic communications, and event and development coordination. The ideal candidate is composed under pressure, proactive by default, excellent with people, and knows how to turn downtime into productivity — including handling communications work while supporting executive transportation and travel. This position requires strong judgment, discretion, and the ability to manage multiple priorities in a fast-paced, mission-driven environment. In addition to executive and communications support, this role plays a lead coordination role in donor and fundraising events, including cultivation dinners, donor briefings, community fundraisers, and campaign-related gatherings. The Executive Assistant & Communications role ensures events are strategically planned, well-executed, and aligned with ACHD’s fundraising and relationship-building goals.

Requirements

6+ years supporting senior executives or leadership teams in fast-paced environments
Exceptional organizational, prioritization, and problem-solving skills
Strong written and verbal communication skills
High level of discretion and professional judgment
Proficiency with Microsoft Office and digital collaboration tools
Experience working in multicultural and multilingual environments
Valid driver’s license, reliable transportation, and comfort with regular local driving

Nice To Haves

Experience in nonprofit leadership, communications, development, or housing/real estate environments
Familiarity with donor CRM systems and organizational databases
Experience supporting public-facing leaders and community-based organizations

Responsibilities

Serve as primary administrative and logistical support to senior leadership.
Manage complex calendars, travel logistics, and shifting priorities.
Prepare executives for meetings, site visits, and events with agendas, briefing materials, and background research.
Draft and manage executive correspondence as appropriate.
Act as a liaison between leadership, board members, donors, public officials, and community partners.
Maintain confidentiality and exercise sound judgment at all times.
Regularly transport executives to meetings, events, and site visits.
Anticipate and resolve logistical challenges in real time.
Use travel and waiting time productively to support communications, scheduling, and administrative tasks.
Draft press releases, media pitches, talking points, and media kits.
Support leadership in preparation for media interviews and public appearances.
Help maintain relationships with local and regional media partners.
Create and manage content for ACHD’s website, social media platforms, newsletters, outreach materials, and internal communications.
Develop compelling written and visual content that highlights ACHD’s impact and amplifies community voices.
Coordinate and produce digital and print materials for meetings, events, programs, and fundraising initiatives.
Ensure consistent messaging and brand alignment across all communications.
Support planning and execution of fundraising events, donor gatherings, and community events.
Coordinate invitations, RSVPs, materials, and follow-up communications.
Assist with donor briefings, proposals, presentations, and impact reporting.
Support board scheduling, materials preparation, note-taking, and follow-ups.
Track organizational milestones, deadlines, and special projects.
Coordinate planning and execution of donor dinners, cultivation events, fundraisers, site tours, and community gatherings.
Manage event timelines, run-of-show documents, guest lists, invitations, RSVPs, seating plans, and follow-up communications.
Coordinate vendors, venues, catering, A/V, design, and printing as needed.
Support sponsorship fulfillment and donor recognition deliverables.
Partner with development and leadership teams on event strategy, messaging, and donor experience.
Track event-related follow-ups, notes, and next steps in coordination with the development team.
Maintain organized digital and physical filing systems.
Build templates, checklists, and workflows for executives, communications, and event operations.
Proactively identify gaps, inefficiencies, and improvement opportunities.