Executive Assistant and Communications Coordinator

IND Hemp LLC • Fort Benton, MT

18d • Onsite

About The Position

We are seeking a highly organized, proactive Executive Assistant & Communications Coordinator to support the CEO in a dynamic, mission-driven organization. This role combines executive assistance, industry trade association support, social media management, data-driven digital communications, and earned media coordination.
This position is ideal for someone who is self-motivated, detail-oriented, and comfortable operating in a fast-paced environment. The role may begin part-time, with the potential to grow into a full-time position based on performance and business needs.

Requirements

• Bachelor’s degree in Communications, Marketing, Public Relations Business, Political Science, or a related field - OR - equivalent relevant work experience in executive support, communications, marketing or media.
• Proficiency in Microsoft 365 (Outlook, Work, Excel, Teams, SharePoint).
• Strong written and verbal communication skills.
• Familiarity with social media platforms and basic analytics.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.

Nice To Haves

• Internship or work experience in social media, communications, executive assistance, marketing or advocacy.
• Photo and video editing experience.
• Interest in agriculture, manufacturing, public policy, or industry-building initiatives.

Responsibilities

• Manage the CEO’s calendar, scheduling, and travel logistics.
• Prepare meeting agendas, take notes, and track follow-up action items.
• Draft and manage correspondence and internal/external communications.
• Anticipate scheduling conflicts, meeting preparation needs and shifts in priorities.
• Support document management and organization using Microsoft 365 (Outlook, Teams, Word, Excel, SharePoint).
• Handle Company confidential and other sensitive information with discretion and professionalism.
• Support the CEO’s involvement in industry trade associations, coalitions, and advocacy initiatives.
• Coordinate meetings, working groups, and stakeholder communications.
• Prepare briefing materials, agendas, and follow-up documentation.
• Track timelines, deliverables, and commitments across multiple organizations.
• Assist with research and background preparation on industry or policy-related topics.
• Manage the CEO’s social media presence across LinkedIn, Instagram, TikTok, X, and YouTube.
• Develop and maintain content calendars and posting schedules.
• Schedule posts using platform-native or third-party tools.
• Monitor and actively engage with comments, messages, and mentions.
• Track and report on performance metrics including reach, engagement, growth, and watch time.
• Identify trends, formats, and insights to inform content strategy.
• Assist with basic photo/video editing and graphic creation using tools such as Canva, CapCut, or Adobe Express.
• Identify and support earned media opportunities, including podcasts, interviews, panels, and features.
• Assist with outreach to media contacts, podcast hosts, and collaborators.
• Coordinate scheduling and logistics for media appearances and partnerships.
• Track media placements, collaborations, and outcomes.

Benefits

• Competitive hourly or salaried compensation, commensurate with experience.
• Part-time role with opportunity to transition to full-time based on performance and Company needs. (estimate 20-40 hours)
• Paid time off, sick leave, and professional development opportunities.
• Opportunity for growth and increased responsibility over time.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level